We’re thrilled to announce the launch of the Gemini connector, the latest addition to Kissflow Integrations! This powerful connector brings Google’s advanced generative AI capabilities directly into your Kissflow environment, helping you automate creative tasks, extract critical insights, and supercharge your end-to-end workflows.

Imagine an enterprise vendor management team processing cross-border supplier agreements. When a new vendor contract or inquiry is submitted in a Kissflow process, it can automatically trigger Gemini actions. Using details from the submission, Gemini instantly compares the document against standard policies, translates notes for regional offices, categorizes the request, and drafts an initial email response, all without manual intervention.

This seamless integration accelerates your operations, eliminating repetitive manual reviews so your team can focus on higher-value decisions and strategy.

Available actions in the Gemini connector

• Generate content: This action generates text content based on your prompt and context.

• Generate meeting notes: Extract key discussion points, decisions, action items, and next steps from a meeting transcript.

• Generate email draft: This action drafts emails including subject lines and calls to action.

• Categorize content: This action categorizes content and routes it to the appropriate team for handling next steps.

• Validate data: This action verifies input data against rules to return pass or fail results.

• Translate content: This action translates the input text into a target language.

• Compare two documents: This action compares two documents to identify differences and unique elements.

• Custom prompt: This action sends a specific instruction to the AI to get a tailored response.

• Summarize content: This action condenses documents, generates meeting notes, or analyzes files.

• Analyze image: This action analyzes an image file and extracts insights, details, or text based on your prompt.

Availability and support

The Gemini connector is now live to users on all Kissflow plans. To get started, you need a Google account and a Kissflow account. 

Do try these new actions and share your experience in the comments below! Your feedback plays a key role in helping us refine and enhance our integration capabilities.

To learn more about implementing the Gemini connector, refer to our help documentation.

Need to revisit a completed or rejected process item? Process admins can now reopen an item and send it back to a previous process step without creating a new one.

When you reopen an item, it becomes in progress at the selected step, allowing the workflow to continue from that point. This enhancement gives Process admins greater flexibility to correct mistakes, request rework, or restart part of a workflow while maintaining a complete audit trail.

We recommend Process admins to use this feature cautiously, as sending back items re-triggers associated integrations for the selected step.

Learn more about reopening and sending back process items from our help documentation.

As accounts grow, so does the clutter. Processes get duplicated, boards get abandoned, and drafts never get finished. Account admins are left guessing what's still in use while users choose between three versions of the same request form.

That is why we're excited to introduce new enhancements to Account governance that tackle exactly this.

Inactivity monitor

Until now, figuring out what had gone unused meant checking each module separately, one by one. The new Inactivity monitor brings it all together — processes, boards, apps, portals, datasets, lists, and integrations with no recent activity. Super admins and IAM admins get a clear picture of what's gone quiet, without the manual hunt. Learn more from our help documentation.

Similar processes and boards

Redundancy is a harder problem, because duplicate flows rarely share the same name and nobody quite remembers who built what. That's where Similar processes and Similar boards come in: Kissflow now uses AI to group processes and boards that appear to serve the same purpose.

For end users, that means fewer near-identical processes and boards and less second-guessing about which one to submit. Learn more from our help documentation.

Together, these enhancements help Super admins and IAM admins govern with confidence and give every user a workspace where the resources they see matter.

We know that sometimes things get deleted by mistake. That’s why we’re excited to announce an important update that gives Process admins more control and peace of mind over their process data - Item restoration, the 30-day safety net.

• 30-day restoration window: As a Process Admin, you can restore deleted process items within 30 days of deletion. After this 30-day period, they will be permanently deleted.
   

• Easy recovery: To restore a deleted item, simply click the Deleted items tab within the Administration page, select the items you need, and click Restore.

This new feature ensures that a simple misclick won't lead to permanent data loss, giving you a full month to recover necessary items.

Visit our help documentation to learn more about restoring deleted process items.

Plans: All plans in Work Platform

A new addition to your homepage - Meet Ask, Kissflow's AI Agent that helps you analyze workflows, generate reports, and uncover insights using natural language. Whether you're looking for key metrics, trends, or visual reports, our agent helps you get the information you need without manually building reports.

Need answers from your workflow data? Simply ask.

Analyze and discover

Ask brings workflow analytics into a conversational experience, making it easier to explore your data and find answers faster. Here's what you can do:

• Analyze workflow data by asking questions in natural language.
• Create reports instantly without manually configuring charts or tables.
• Explore insights by asking follow-up questions while keeping context.
• Review how answers were generated with visibility into the workflows, fields, and queries used.

Select up to three workflows as context and start asking questions. Analyze your data instantly, then fine-tune AI-generated reports before saving them to Analytics.

Note:
Only workflows where you are a Process Admin, Report Admin, or Data Admin are available for selection.

Built for faster decision-making

Whether you want to understand averages, totals, distributions, or other key business metrics, Ask helps you move from questions to answers in seconds. It enables users to spend less time building reports and more time acting on insights.

Availability and support

Ask is now available for Enterprise customers. For more information, refer to our help documentation, and let us know your feedback in the comments below.
 

We're excited to announce an enhancement to the smart attachment field that makes document-driven workflows more efficient: you can now upload multiple files to a smart attachment field.

What's new

Previously, smart attachment fields supported processing only one file. With this update, you can upload multiple files to a single smart attachment field and extract information from all of them.

How it works

• Upload files one at a time to the smart attachment field.

• Each newly uploaded file automatically triggers AI-powered autofill for empty fields and child table records.

• Suggested values from all uploaded files are retained, allowing you to review and use information extracted across documents.

This enhancement is especially useful when the information required to complete a form is spread across multiple documents, such as invoices, purchase orders, contracts, receipts, or supporting records.

Try out this feature and let us know your feedback.

Need to keep people informed about an item's progress without involving them in the workflow?

You can now add them as watchers to process items. Watchers can follow an item's progress, stay informed about its progress, and participate in conversations without being involved in the workflow itself.

Example

An employee wants their manager to stay informed about a purchase request without involving them in the workflow. By adding the manager as a watcher, they can track progress, receive outcome notifications, and participate in comments.

What can process watchers do?

• View item details in read-only mode
• Track item progress through the workflow
• Participate in item comments
• Receive key item notifications

Key controls and safeguards

• Only users who already belong to the process can be added as watchers.
• Watchers cannot perform workflow actions such as approve, reject, or reassign.
• Process admins can enable or disable watchers for individual processes.

With process watchers, you can keep the right people informed while ensuring workflows remain focused on the users who get work done. Learn more in our help documentation.

Feature availability

This feature is available in standalone processes and processes inside apps.

Plans: Work Platform

Try out this feature and let us know your feedback. 

We are thrilled to announce the launch of the Kissflow Connector builder, a powerful new capability that puts the full potential of integration directly into your hands. Now, you can build, manage, and deploy your own custom connectors to integrate Kissflow with virtually any application that has an API.

This isn't just a new feature; it's a new frontier for your workflows.

What is a connector builder?

The Connector Builder is a comprehensive toolkit for developers and IT professionals to create robust, secure, and tailor-made connectors from scratch. You can define your own triggers and actions, manage complex authentication, and configure API calls to meet your exact business needs.

Key features

We've packed the Connector builder with everything you need to create seamless and powerful integrations:

• Flexible authentication: Natively handle a variety of authentication protocols, with a step-by-step guide for configuring complex flows like OAuth 2.0, ensuring your connections are always secure. You can also manage environment variables for easier testing and deployment.

• Custom triggers and actions: Design your own triggers that start a Kissflow workflow based on an event in an external app, and create actions that push data and complete tasks in other systems

• Intuitive input designer: Easily configure the input and output fields for your triggers and actions, giving you full control over the data that flows between your applications.

• Full connector lifecycle management: This is more than just a builder. You can also:

  • Clone connectors: Quickly replicate and modify existing connectors for new use cases.

  • Manage versions: Keep track of changes with detailed version notes.

  • Streamline approvals: Implement an approval process to review and publish new connectors securely within your organization.

• Advanced configuration: Handle sophisticated integration scenarios with ease, including:

  • Trigger handshake: Configure webhook verification to ensure your triggers are reliable.

  • Attachment handling: Seamlessly pass files and attachments between applications.

  • Subscription renewals: Manage API subscription logic directly within the connector.

Who is this for?

The Connector builder is designed for anyone who wants to push the boundaries of automation:

• Developers: Build and deploy custom integrations for your teams with a powerful, streamlined toolkit.

• IT administrators: Centrally manage and approve all third-party integrations, ensuring security and governance.

• Citizen developers: You now have the power to create the specific connections you've always needed.

Availability and support

This feature is now live for all users on the Enterprise plan. Try it out today and share your experience with us. For more information and step-by-step instructions, visit our help documentation.

If you have any questions, feel free to comment below or reach out to our customer support team.

We are thrilled to announce the launch of the Cryptography connector, an in-built security tool now available in Kissflow integrations. While standard connections like HTTPS protect your data while it travels, this connector allows you to protect the data itself.

The cryptography connector acts as a robust privacy filter for your data pipelines. It functions as a middle step in your integration flow, allowing you to scramble sensitive information or verify data integrity before it reaches its destination. Whether you are storing data in a public spreadsheet or sending it to a third-party partner, your information remains unreadable without the proper digital keys.

Key highlights

• Symmetric and asymmetric encryption: Easily mask PII and secure sensitive records using shared secret keys or public/private key pairs.

• PGP signing and verification: Create digital seals for your files to prove the sender's identity and ensure documents haven't been altered.

• Hash/HMAC capabilities: Generate unique digital fingerprints for your data to verify integrity or use secret keys to authenticate messages (ideal for webhook validation).

• Seamless integration: Designed as an easy-to-use step within your existing workflows, giving you granular control over encryption and decryption.

What this means for you 

This release empowers you to take full control of your data security without leaving the Kissflow ecosystem. You can now handle compliance-sensitive data with confidence, ensure that external B2B transfers are tamper-proof, and validate the source of incoming webhooks with ease.

Availability and support

Cryptography connector is now live and available to users on all Kissflow plans.

Stop worrying about potential data exposure, and start securing your data end to end today. For detailed configuration steps, visit our help documentation. If you have additional questions, feel free to comment below or contact our customer support team.

Lookup fields are a great way to bring flow data into your forms. When working with multiple lookup values in a table, having those details visible at a glance can make reviewing and comparing data even more convenient.

That’s why we’ve made lookup fields in form tables easier to read and work with. You can now expand lookup values into separate columns directly within your table, making related data easier to scan without creating additional fields.

Simply enable Reveal fields as columns in the lookup configuration to display selected lookup fields as individual columns while keeping the original lookup field intact.

Plans: All plans

Do try out this feature and let us know your feedback.

Smart attachment is now available on mobile, bringing form autofill capabilities to users on the go.

A quick recollection

Previously available on web, smart attachments allow users to upload documents and is capable of automatically extracting and populating form fields. Now, the same experience has come to mobile users, making form submissions faster and intuitive than ever. This is how it works:

• Data extraction: Upload documents like ID cards or PDFs to allow extraction of key information.

• Form autofill: Extracted data is intelligently mapped to relevant form fields. 

• Faster submissions: Skip manual entry which is prone to errors and submit forms faster.

Optimized for mobile (PWA)

With smart attachments now available on mobile as PWA (Progressive Web Application), users can complete forms anytime, anywhere using documents as input, without having to switch between apps or manually entering data. 

This enhancement reduces friction, improves accuracy, and speeds up workflows across use cases.

Availability and support

Smart attachment for mobile apps is now live for all users on the enterprise plan. Check it out! For more details, visit our help documentation, or leave a comment below.

Whether you're sharing operational metrics, project insights, or analytics data, you no longer need to take screenshots. You can now export chart reports used in processes, boards, apps, and analytics in just a few clicks.

Open a chart report, click Export, choose between PNG or PDF formats, and export the report. The file is automatically downloaded to your local system for easy sharing with teams, stakeholders, and external users.

Try out this feature and let us know your feedback in the comments below.

Following our recent mobile release, we are excited to bring the same powerful table management tools to your web forms. Navigating large tables in your browser just got faster, cleaner, and more customizable.

Here is what’s new for the web experience:

Instant search

No more manual scanning. You can now use the dedicated search bar within form tables to find exactly what you need.

Global filter: Type any keyword, name, or ID, and the table will instantly filter to show only matching records across all columns.

Column sorting

Keep your data organized exactly how you want it. You can now sort table columns in ascending or descending order.

For complex widgets, the system automatically sorts based on primary underlying values to ensure your data stays logical.

New row height settings

Personalize how you view your data. You can now choose between four distinct row height settings to match your workflow:

• Compact: Data-dense view.

• Standard: The standard system balance. 

• Comfortable: Balanced spacing for easier reading.

• Spacious: Maximum breathing room for complex entries.

Enhanced error reviewing

To help you maintain data integrity, we’ve streamlined how you handle mistakes. You can now review errors directly within web tables more efficiently, making it easier to identify and fix issues before submission.

Internal table scrolling

Handling massive tables? We’ve added internal table scrolling, allowing you to glide through hundreds of rows while keeping the rest of your form in view. This ensures a smoother navigation experience without losing your place on the page.

Availability and support

These enhancements are now live for all users on the web platform.

Note:
Search and sort cover the majority of field types, including Text, Number, Date, User, and Lookup. Please note that file-based or location-based fields (Attachment, Image, Signature, and Geolocation) are excluded from these features.

Check the enhancements in your web forms today! For more details on supported fields, visit our help documentation, or leave a comment below.

We know that data is most powerful when it’s in the right hands at the right time. To help you stay on top of your KPIs without the hassle of manual exports, we are excited to announce Scheduled reports in Kissflow Analytics.

What’s changed?

You can now automate the delivery of your most critical reports directly to your team’s email inbox. 

 

 

Key features

• Custom delivery cadence: Admins of analytics reports can schedule to send reports daily, weekly, or monthly at a specific time and timezone that suits their team’s workflow.

• Flexible formats: Choose how you want to receive your data. Attachments are supported in CSV, XLSX, PDF, and PNG, depending on the report type.

• Full Admin oversight: Super admins can view and manage every schedule across the organization to ensure consistent reporting.

• Complete audit trail: Use the Activity log to verify exactly when reports were sent and track delivery success.

Learn more about scheduling reports. Scheduled reports is available for Enterprise plans. Do try out this feature and let us know your feedback in the comments section.

We are excited to introduce calendarDays, a powerful new addition to our formula builder. While dateDiff calculates the standard duration between two dates, calendarDays provides more control and flexibility, designed for use cases like HR leave requests, payroll calculations, and granular time tracking.

Why use calendarDays?

Unlike the dateDiff function that uses exclusive counting, where the start date isn't counted, calendarDays is built for the real world scenarios:

• Inclusive counting: In calendarDays, Jan 10 to Jan 15 equals 6 days, whereas in dateDiff it will be 5 days (exclusive counting). This ensures that leave requests and work weeks are calculated exactly how your team expects them to be.

• Smart holiday and weekend awareness: Automatically subtract weekends and holidays based on your account's specific configuration using the day_filter parameter.

• Advanced units: Support for leftover units like MD (days remaining after full months), YM (months remaining after full years), and YD (days ignoring years).

• dateTime precision: Switch between simple date counting and high-precision time tracking (hours, minutes, seconds) effortlessly.

The syntax is flexible to meet your needs:

calendarDays(start_date, end_date, “[unit]”, “[day_filter]”)

Where, the accepted parameters are,

unit:

• D (Default): Returns the total number of days within the range.

• M: Returns the total number of full months within the range.

• Y: Returns the total number of full years within the range.

• HR: Returns the total number of hours between two timestamps.

• MIN: Returns the total number of minutes between two timestamps.

• SEC: Returns the total number of seconds between two timestamps.

• MD: Returns the number of days remaining after full months are subtracted.

• YM: Returns the number of months remaining after full years are subtracted.

• YD: Returns the number of days remaining after full years are subtracted.

day_filter:

• WD (Working days - Default): Skips your account's configured weekends and holidays.

• AD (All days): Calculates every single calendar day in the range.

• EW (Exclude weekends): Skips Saturdays and Sundays. Public holidays are treated as working days and included in the count.

• EH (Exclude holidays): Skips only the holidays configured in your account settings. Saturdays and Sundays are treated as working days and included in the count.

Pro-tips

• Auto-swap: Don't worry about the order! If your start_date is later than your end_date, the function automatically swaps them to ensure you never get a negative result.

• date vs. dateTime: Use date fields for inclusive daily counting, perfect for PTO. Use dateTime fields for precise time-based durations, perfect for billable hours.

• Leap year ready: The function handles leap years (like 2024) automatically, ensuring your February calculations are always accurate.

Availability and support

The calendarDays function is now available to users on all Kissflow plans in your formula editor. Check out the help documentation for more information.

For further questions, comment below, or reach out to our customer support team.

We’re excited to roll out portal governance, a powerful new addition to your account governance module, giving you greater visibility over your portals within Kissflow.

Building on the foundation of account governance, this feature enables Super admins and IAM admins to monitor a live portal’s connections, user roles, data access, deployment history, and more, all from a single place.

Go deeper with granular insights across your apps and portals

Alongside portal governance, you now get detailed visibility across apps and portals for the widgets below:

• Roles 

• External roles

• External data objects

• Flows created (Process, Board, and Dataform)

• Public forms

 

With portal governance and these enhanced insights, you can confidently manage your portals and apps, ensure data security, and maintain compliance with ease.

Visit our help documentation to dive deeper into portal governance.

Check them out today and experience smarter governance across Kissflow.

We're absolutely thrilled to unveil a modernization of Kissflow's interface!  We've poured our hearts into refining your workspace to make your experience feel smoother, intuitive, and joyful!

 

 

Rest assured, all the powerful features and functionalities you love and rely on are staying right where they are! It’s the same great Kissflow, just dressed up for success!

Plans: All plans in Work Platform.

Do let us know your feedback in the comments. 

If you’ve ever felt like your Kissflow tables’ conditions were on a deserted island, they no more are. We’re officially removing the barriers between your section and your table fields' logic.

Previously, referencing section fields inside tables required workarounds and hidden helper columns. With our latest update, context-aware tables are here to streamline your workflows.

What’s changing?

You can now reference section fields (the fields in your main form sections) directly within your table. Key capabilities now live:

• Dynamic visibility: Hide the Flight number column unless the section field Travel type is set to International.

• Smart validations: Set custom error rules in a table based on a Total budget field in the section.

• Conditional requirements: Make Client name mandatory in a table only if the section’s Project category is External.

• Advanced filtering: Use section field values to filter lookups within the table.

What this means for you

• Cleaner forms: Eliminate helper columns that only existed to bridge data, resulting in a better UI for your users.

• Faster building: Save development time by applying logic directly without complex workarounds.

• Better data integrity: Ensure your table data is always in sync with the overall context of the form.

Availability and support

This update is live for users across all Kissflow plans, in both platform and apps. You can start referencing section fields in your table settings immediately!

Pro tip: Check your existing complex forms. You'll be able to delete those old hidden helper columns and simplify your logic today.

For any questions, comment below, or reach out to our customer support team.

Process submission lock allows administrators lock a process workflow. When the lock is enabled, users are unable to create new items or submit items in draft until the lock is removed. The process remains locked until an administrator disables it.

What has changed?

Previously in Kissflow Apps, you could lock submissions for a process from its individual settings within the app builder.

With this update, the configuration is now also accessible from the Manage page of an app: Manage > Settings > Process submission lock, where app administrators can lock or unlock any process instantly, without deploying the app again.

The setting remains available for individual processes in the app builder as well, so existing workflows are not affected.

What this means for you

• Administrators can now lock or unlock a process at any time directly from an app's Manage > Settings, with changes taking effect immediately.

• Changes made in Manage > Settings are reflected in the process' individual settings within the app builder, and vice versa.

• The setting is environment-specific. Process submission locks applied in development, staging, or production environments are independent of one another and must be managed separately in each environment.

Check out the help documentation for more information. If you have any queries, please feel free to reach out to us!

We are excited to announce that you can now build custom page components using AI in Kissflow Apps. Describe what you'd like to build, and the AI generates a component tailored to your exact requirements — covering layout, features, visual style, and your app data. It's a fast, flexible addition to the ways you can already design and customise your app pages.

Key highlights

• AI-assisted building: Describe what you need in plain language and the AI generates a component for you. Refine it further at any time through the chatbot.

• Built-in Kissflow SDK integration: The AI automatically incorporates Kissflow's SDK methods into the generated component, so your component can interact with the other native components on the page seamlessly.

• Live preview: See your component take shape in real time as soon as it's generated.

• Connect your data: Link directly to your existing process, board, or data forms as the data source for each component.

• Flexible input parameters: Add three types of input parameters to make your components dynamic and reusable.

• Publish and revert: Publish your component when it's ready, and roll back to any previously published version whenever you need to.

What this means for you

This is a significant upgrade in how page components can be built. Alongside the existing ability to write and upload your own manually coded component, you can now describe what you want in plain language and let the AI generate a fully functional page component for you.

Here's what that unlocks:

• Accessible to everyone: You have the freedom to build sophisticated, tailored components without writing a single line of code. If you can describe what you want, the AI can build it.

• Faster turnaround: Components that would have taken hours to code manually can now be generated and refined in minutes.

• More creative control: You can ask for exactly the layout, interactions, and visual style you have in mind, rather than adapting to what's technically feasible for you to build yourself.

• Iterative by design: Refining a component is as simple as describing the change. There's no need to dig into code to tweak a colour, adjust a layout, or add a new filter.

Availability

This feature is available for all apps under the Kissflow Work Platform Enterprise plan.

Try out this feature and let us know your thoughts below! Check out the help documentation for more details.

We are thrilled to announce a new component in Kissflow Apps: Repeater.

The Repeater is a powerful, configurable data display component that lets you design a layout template once and automatically repeat it for every record in your data source.

Connect it to any data source: forms, processes, or boards: and it renders each item using the same template, keeping your UI consistent without manual effort.

Key features

• Virtualized rendering: Handles large data sources without performance impact.

• Infinite scroll: Automatically loads more records as users scroll.

• Drag-and-drop integration: Seamlessly works with the page builder interface.

• Template-based design: Create once, applies to all data records.

• Performance optimization: Maintains smooth scrolling regardless of data source size.

• Multi-source support: Connect to data forms, processes, boards, and variables.

What this means for you

Faster development: Build beautiful, data-driven interfaces quicker. Design your template once and let the Repeater handle the rest automatically.

Consistent user experience: Every data record displays with the same polished design, ensuring your users get a cohesive experience across all content.

Effortless scaling: Whether you have 10 or 10,000 records, the Repeater maintains peak performance through intelligent virtualization and loading strategies.

Enhanced productivity: Focus on your business logic instead of repetitive UI work. The Repeater eliminates the need to manually create layouts for each data item.

Design flexibility: From simple lists to complex grid layouts, the Repeater adapts to your design vision while maintaining optimal performance and user experience.

Availability

This component is available for all apps under the Kissflow Work Platform Enterprise plan.

 

Try out this feature and let us know your thoughts below! Check out the help documentation for more details.

AI features across the account help users automate tasks, generate insights, and work more efficiently. As users adopt these capabilities, administrators may need greater control over how AI is used across their account.

We’re excited to introduce the AI control center, a centralized place where administrators can manage AI access across their Kissflow account.

What’s in it?

Super admins can now enable or disable AI services for their account and control access to individual AI features from a single place. This makes it easier for organizations to manage AI adoption while aligning with internal governance and compliance requirements.
 

Note: This feature is available for Enterprise Work Platform customers.

Admins, use this feature to control everything AI in your account, refer to our help documentation and leave us your feedback.

Managing large amounts of data just got a whole lot faster! We’ve upgraded our Google Sheets connector with a highly requested action: Create rows in bulk.

Instead of sending data one row at a time, you can now push multiple rows into your spreadsheet in a single request. Whether you're syncing weekly reports or migrating task lists, this addition significantly reduces integration runtimes and keeps your workflows snappy.

What this means for you

• Efficiency: You can add dozens of rows instantly.

• Simple setup: Just select your source sheet and map your columns to the corresponding fields.

This feature is now available to users on all Kissflow plans. For any questions, comment below, or reach out to our customer support team.

We know the struggle: You are ready to approve a request, but first, you have to dig through a 30-page vendor quote to find the payment terms. It’s time-consuming and slows down your entire workflow.

Our latest update, AI summarizer for attachments, removes this friction, speeding up the way you work. This feature supports files uploaded to your Image, Attachment, and Smart attachment fields.

What’s new? 

• Instant overview: When you preview an attachment, you will see a new Generate summary button. With one click, the AI generates an instant summary based on a standard, pre-fed prompt, providing you with a concise overview of the attachment.

  

• Drill down for details: You can edit the prompt to ask for exactly what you need. The AI re-scans the attachment based on your custom prompt and delivers the specific data you requested.

  

Availability and support

Speed up your approvals today! This feature is available to the Enterprise plan users across the Kissflow platform and Apps: Process, Board, and Dataform.

For more information, visit our help documentation. If you have any questions, comment below or reach out to our customer support team.

What's new?

We are thrilled to introduce three new variable types for JSON variables across apps:

• Object
• Array of objects
• Array of strings

What has changed?

In addition, we have implemented new limits for JSON variable data and schema in to ensure system stability and better performance. Now, the following limits apply to new and existing JSON variables in Kissflow Apps across all environments.

Limits for variable type: Object

• Root object keys: 100 maximum (top level)

• Nesting depth: 2 levels

• Nested object keys in level 1: 20 maximum

• Nested object keys in level 2: 10 maximum

• Array items: 10 per array

• Array item object keys: 10 per array

Example JSON for object

{
  "orderId": "po1001",
  "productName": "Laptop",
  "category": "Electronics",
  "quantity": 5,
  "status": "active",
  "createdAt": "2026-01-15T10:30:00Z",
  "customer": {
    "customerId": "cust001",
    "name": "Alice Johnson",
    "email": "alice@example.com",
    "phone": "555-1234",
    "address": {
      "street": "123 Main St",
      "city": "New York",
      "zip": "10001"
    }
  },
  "payment": {
    "method": "credit_card",
    "amount": 4999.95,
    "currency": "USD",
    "status": "paid"
  },
  "tags": ["priority", "fragile", "express"]
}

Limits for variable type: Array of objects

• Root array items: 100 maximum

• Nesting depth: 3 levels

• Nested object keys in level 1: 30 maximum

• Nested object keys in level 2: 20 maximum

• Nested object keys in level 3: 10 maximum

• Array items: 10 per array

• Array item object keys: 10 per array

Example JSON for array of objects

[
{
"orderId": "po1001",
"customer": {
"customerId": "cust001",
"name": "Alice Johnson",
"email": "alice@example.com",
"phone": "555-1234",
"address": {
"street": "123 Main St",
"city": "New York",
"state": "NY",
"zip": "10001",
"country": "US"
}
},
"items": [
{
"itemId": "item001",
"productName": "Laptop",
"quantity": 2,
"unitPrice": 999.99,
"discount": 50.00
},
{
"itemId": "item002",
"productName": "Mouse",
"quantity": 3,
"unitPrice": 29.99,
"discount": 0
}
],
"status": "shipped",
"createdAt": "2026-01-15T10:30:00Z",
"updatedAt": "2026-01-16T08:00:00Z",
"totalAmount": 2039.95,
"currency": "USD",
"paymentMethod": "credit_card",
"notes": "Handle with care",
"tags": ["priority", "fragile"]
},
{
"orderId": "po1002",
"customer": {
"customerId": "cust002",
"name": "Bob Smith",
"email": "bob@example.com",
"phone": "555-5678",
"address": {
"street": "456 Oak Ave",
"city": "Los Angeles",
"state": "CA",
"zip": "90001",
"country": "US"
}
},
"items": [
{
"itemId": "item003",
"productName": "Monitor",
"quantity": 1,
"unitPrice": 349.99,
"discount": 20.00
},
{
"itemId": "item004",
"productName": "Keyboard",
"quantity": 1,
"unitPrice": 79.99,
"discount": 0
}
],
"status": "pending",
"createdAt": "2026-02-10T14:00:00Z",
"updatedAt": "2026-02-10T14:00:00Z",
"totalAmount": 409.98,
"currency": "USD",
"paymentMethod": "paypal",
"notes": "",
"tags": ["standard"]
}
]

 Limits for variable type: Array of strings

• Root array items: 30 maximum

Example JSON for array of strings

["electronics", "clothing", "furniture", "sports", "books"]

What this means for you

As previously notified here, the new variable limits will affect your existing JSON variable data.

We recommend auditing and editing your JSON variable data to comply with these limits to avoid disruption in your apps.

Read more about the variable types and the schema here. Please feel free to contact our support team in case of any queries.

While the Run script connector has always offered unmatched flexibility, we’re ensuring it’s accessible to everyone, regardless of their coding background.

Say hello to a world where your creativity is the only limit, not your knowledge of JavaScript;  introducing AI-assisted code generation for the Run script connector.

Key highlights

• Natural language prompting: Describe your logic in plain English and watch AI generate the JavaScript instantly.

• Intelligent refinement: Ask the RunJS assistant to optimize, or completely rewrite existing code to meet new requirements.

• Context-aware mapping: The AI assistant automatically creates or references existing input data directly within your code logic.

What this means for you

Whether you're a pro coder or a first-time user, this update changes the way you work. From conquering complex data transformations like date formatting and JSON parsing to automating the repetitive boilerplate, the RunJS assistant handles the technical heavy lifting, letting you focus on high-level logic and architecture.

The possibilities are truly endless. Here are a few use-cases for you to explore:

Use case	What the RunJS assistant can do for you
Data shaping	Reshape JSON payloads, merge or split fields (for example, names/addresses), and convert data types.
Date & time	Handle timezone conversions, calculate SLAs or business days, and compare date ranges.
Lists & arrays	Filter or deduplicate records, split large batches for APIs, and perform advanced lookups.

Availability and support

The RunJS assistant is live and available to users on the Enterprise plan. Open any Integration in your Kissflow platform or Apps and add a Run script action to start using the feature. 

If you have any questions, visit our help documentation, comment below, or reach out to our support team.

Here’s a quick revamp to how users interact with the slider field in your forms.

Previously, you had to drag the slider to find that sweet spot value. Now, we’ve added more ways to get the job done:

• Direct input: Type your exact number into the new input box, and the slider will jump to that position.

• Precision stepping: Use the up and down arrows in the input box to increase or decrease the value.

• Classic slide: If you prefer the old way, you can still drag the slider as usual, the input box value will update in real-time to match.

This update, available to users on all Kissflow plans, is about providing a more inclusive, keyboard-friendly experience that boosts your overall efficiency.

For any questions, feel free to comment below.

Notification customization in Kissflow was available only for Email, Web app, and Push channels, where you could include relevant field data from the item to provide context. 

However, notifications delivered to external chat applications such as Microsoft Teams, Google Chat, and Slack were limited to basic updates, without the ability to include item data or tailor the content.

As a result, you often needed to open the item to understand the full context before taking action. That has changed now.

What’s new

We’ve enhanced chat app notifications to be more contextual and actionable. You can now customize and include relevant item data in notifications sent via the Kissflow Bot.

 

 

Instead of receiving generic updates in chat apps, you can now see the key information you need, right inside Microsoft Teams, Google Chat, and Slack. This helps you make faster, more reliable decisions without leaving the conversation.

With this enhancement, you can:

• Include relevant item data directly in chat notifications, so you have the context you need at a glance.
   
• Customize which Kissflow notifications are sent to MS Teams, Google Chat, and Slack.
   
• Apply the same notification customization logic used for Email and Web app notifications.
   
• Preview how these notifications will appear in the respective chat apps before enabling them.

This brings external chat apps into Kissflow’s unified notification framework, with richer, more contextual updates.

What this means for you

• More informed, faster decisions
  By bringing key item data into chat notifications, you can understand the context immediately without opening the item first.
   

• Reduced back-and-forth
  Relevant details in notifications mean fewer follow-up messages and quicker actions.
   

• Cleaner, more purposeful chat updates
  Control both when notifications are sent and what information they include.

Plans: Work Platform Enterprise

 

Learn how to customize notifications for processes, boards, and apps.

We encourage you to start using chat app notifications over email channels, as more enhancements are on the way. Stay tuned!

We are excited to introduce the Breadcrumb component, a secondary navigation tool designed for multi-layered applications. Whether you are managing deep data hierarchies, departmental structures, or intricate administrative settings, the Breadcrumb component ensures your users always know exactly where they are—and how to get back.

Key features

• Dynamic paths: Create clear trails like Department > Team > Employee Profile with just a few clicks.

• Flexible layouts: Choose from standard separators like slashes (/) and chevrons (>) or upload a custom icon to match your brand.

• Smart truncation: Maintain a clean UI by setting display limits. If a path gets too long, you can choose to collapse it from the start, middle, or end.

• Action-based events: Configure breadcrumb items to trigger page redirections, open specific popups, or execute custom JavaScript.

What this means for you

For app builders, this component reduces the need for manual "Back" buttons and complex menu logic, saving development time. For your end-users, it significantly improves "findability" and reduces navigation fatigue.

This component is available for all apps under the Kissflow Work Platform Enterprise plan.

Try out this feature and let us know your thoughts below! Check out the help documentation for more details.

We build the tools, but you build the impact. Here is a first look at the new capabilities we’re handing over to you this year.

Our 2026 product roadmap for the first two quarters is officially live! This year, we are doubling down on AI-driven agility. From building custom components in plain English to AI agents that handle your heavy lifting, we’re making No code feel like No effort.

To help you plan your year, we’ve structured our 2026 releases into two core areas:

• AI everywhere: A dedicated AI tag featuring plain-English builders, AI Agents, Apps co-pilot, and more. 

• Module-based labels: To make it easier to find updates relevant to you, we’ve labeled every feature by its module: Apps, Platform, Integration, Form, Data, and UX.

Explore the 2026 roadmap and let us know what you’re looking forward to. We encourage you to keep a close eye on the roadmap for upcoming plans in the next quarters, as we continue to build our vision for Q3, Q4, and beyond.

Building a fully functional page in Kissflow Apps often involves setting up layouts, workflows, reports, and access—steps that can quickly take more time than expected. With AI, that process can now be simpler and more streamlined.

We’re excited to introduce a new way to create pages in Kissflow Apps using AI!

What’s new?

Along with creating pages manually, you can now generate pages for your app using AI.

To get started, you only need two inputs:

• A description of the page you want to build

• The roles the page is intended for

Using this information, AI scans your app and brings together the most relevant existing elements—such as workflows, forms, views, and reports—to assemble a ready-to-use page.

Once the page is generated, you can review it, make changes, and continue refining it using the page builder.

What this means for you

• Spend less time setting up pages manually

• Get a working page in minutes instead of hours

• Move faster from idea to launch, using the existing workflows in your app

This feature is available under the Kissflow Work Platform Enterprise plan.

Try creating an app page using AI and let us know what you think in the comments below! If you need help, feel free to reach out to our support team. For more information, check out our help documentation.

Have you ever found yourself ready to build a workflow, only to realize there isn’t a native connector for the app you need? The wait is over.

We are thrilled to introduce Smart link, an AI-powered bridge, that turns plain-English descriptions into fully functional custom actions. You no longer have to hunt for APIs; if you can describe it, Kissflow Integration’s Smart link can build it for you.

How it works

Smart link leverages AI to handle the technical heavy lifting. Here’s how you can go from idea to action in seconds:

1. Describe your goal: Simply type what you want to do. For example, Post a message to a Discord channel.

2. Let AI configure: Smart link automatically identifies the correct method, endpoint URL, and payload structure.

3. Authenticate and go: Choose from four secure authentication methods, No auth, Basic, API key, or OAuth 2.0, to lock in your connection.

Key highlights

• AI-generated configuration: Review configuration details at a glance, all pre-filled by AI.

• Total flexibility: Need to tweak the AI-generated results? You can edit the configuration anytime. To sharpen the output, you can enter a completely different prompt or switch the app, integration's context, and functionality entirely.

• Guided troubleshooting: The Payload description badge provides a reference guide for field names and data types, ensuring your JSON is perfect every time.

Availability and support

Inside your Integration, add a step. If your app doesn't appear in the search, use Smart link to build your action. You can also find it tucked under the HTTP connector list.

Stop waiting for ready-made connectors and start building. Whether it's a niche tool or a custom internal API, Smart link ensures your workflows never skip a beat. 

Smart link is available to users on all Kissflow plans in both Platform and Apps. For more information, visit our help documentation. If you have any questions, comment below or reach out to our customer support team.

Previously, you had to manually click Print inside each item and save the document as a PDF to generate a PDF from a process item. 

Automation was possible via integrations only to generate the PDF from a process document template. That has changed now.

What’s new

We’ve introduced a new source type in the Generate a PDF document action within integrations. This generates PDFs directly from process items, making documents automation-ready the moment they’re created. These documents can be automated to be printed, emailed, uploaded, or stored as part of your workflow.

 

What this means for you

• Faster document-based automations.

• Fewer manual steps before printing or sharing.

• Consistent PDF generation across processes and boards.

Learn more about generating a PDF document. Do try out this feature and let us know your thoughts in the comments.

New action in Kissflow Boards connector

We’ve also brought the Generate a PDF document action to the Kissflow Boards connector, enabling the same seamless automation, whether you’re working in a process or a board.

Managing field operations, whether it’s site inspection, delivery confirmation, or safety audit, requires trust. You need to know that the images submitted by your team are current, authentic, and captured exactly where they claim to be.

To help you secure this data, we are excited to introduce Mobile settings for Image and Attachment fields in Kissflow.

What’s New?

These settings apply specifically to mobile users to boost compliance and data integrity.

1. Allow camera captures only

This option disables the ability to upload images from the device gallery or cloud storage, ensuring your users capture images in real-time.

2. Add watermark to captured image

You can now verify the when and where of every image. By enabling Add watermark to captured images, metadata is overlaid directly on the image in the bottom-right corner.

You can choose to display:

• Timestamp: The exact date and time the image was captured.

• Location: GPS coordinates are shown by default. By adding your Google Maps API key to Account settings, the actual physical address of the image’s location can be displayed.

Availability and support

To access this feature, open your Form builder, select an existing Image/Attachment field or add a new one, and look for Mobile settings in the field settings panel. For more information, visit our help documentation.

These settings are available to users across all plans for Process, Board, and Dataform forms.

Update your forms today to bring a new level of transparency to your field operations! For any questions, comment below or reach out to our customer support team.

Say goodbye to manual data entry in form tables!

Earlier in Kissflow Apps, bulk data import via a CSV file was limited to the main forms. We are excited to announce that we have extended that capability to the tables within forms!

What has changed

You can now import data from a CSV file directly into a table within a form.

• Import CSVs directly into tables in Dataforms & Process forms.

• Works in all views in dataforms.

• Supports up to 1,000 rows per table.

At run time, you will see an Import CSV option for this table.

What this means for you

Manually entering large amounts of data into tables within a form is no longer necessary. You can now solve this challenge by preparing your data in a CSV file and importing it in just a few seconds. This update significantly speeds up data entry for complex forms.

Check out our help documentation for more information. Dataforms  | Process forms

Do try out this feature and leave your comments below!

Process assignees were able to mention only item initiators and previous-step assignees (participants) in comments. To involve a non-process user, you typically had to switch to chat or other communication tools.

That changes now, as you’ll be able to mention users from larger pools, without adding them to the workflow.

What’s new

 

With this update, assignees can mention any user in the process/account (non-participant) for quick reviews or expert opinions. This brings the right people into comment threads without expanding workflow access to them. They can view the item as it appears at the step where they were mentioned.

 

Process admins can enable these permissions and choose to:

• Allow assignees to mention any user in a process.

• Allow assignees to mention any user in the account.

Inside apps

You can also mention non-participants in comments within Kissflow Apps, enabling the same contextual collaboration inside processes part of apps.

App Admins can control this by choosing to:

• Allow assignees to mention any user in the app’s process

• Allow assignees to mention any user in the app

What this means for you

• Faster decisions: Get instant feedback from users without requiring them to be formal assignees.

• Controlled access: Non-participants can react and reply only in the specific comment thread where they were mentioned.

Learn more about comment permissions for standalone processes and processes inside apps.

Plans

All plans under Work Platform.

We’re super thrilled to introduce brand-new AI-powered dashboards designed to personalize your processes and boards. These dashboards give both team managers and individual users a clearer view of their work — making it easier to oversee tasks, get actionable insights, and act on them promptly.

 

✨ What’s new

Here’s the list of default widgets.

Process dashboards

• For team managers:

  • AI insights

  • Average time in each step

  • Overdue in last 30 days

  • Sent back items

  • Rejected items

• For individual team members:

  • Comments awaiting action

  • Overdue tasks in last 30 days

  • Escalated tasks

  • Due within 48 hours

Board dashboards

• For team managers:

  • AI insights

  • Workload distribution

  • Due within 7 days

  • Overdue in last 30 days

  • Priority distribution

• For individual team members:

  • Notes awaiting action

  • Overdue tasks in last 30 days

  • Due within 48 hours

  • Items I’m watching

AI-suggested widgets

In addition to the default widgets above, AI will suggest additional widgets tailored to your tasks and priorities, helping you see what’s most relevant to your work.

Learn more about smart dashboards.

Plans

Work Platform Enterprise

Whether you are fetching live exchange rates, validating vendor IDs, or pulling customer details from a CRM, you need a tool that is fast, visible, and reliable.

We have completely revamped the Remote lookup field in Kissflow forms by replacing the current approach with a streamlined, interactive experience that lets you build, test, and debug API connections entirely within the form builder.

What’s new?

Here is how we are making third-party data accessibility effortless:

Test before going live

Previously, testing an API meant switching to tools like Postman or running a live request after going live. Now, you can test APIs directly inside the Field properties panel.

• Instant validation: Click Test API to fire a real request (GET or POST) and immediately see if you get a Success (200) status or an error.

  

• Debug on the spot: If a connection fails, you can inspect the error details to fix URL, Header, or Body issues.

• Test dynamic fields: If your API request relies on data from other fields in your form (like a Department ID or Vendor name), you can input temporary sample values for these dynamic fields while testing to verify the connection works as expected.

• Work with sample data: If you’re working behind a firewall or don’t want to create dummy data in your live database, you can paste a sample response to configure the field without triggering a live API call.

  

Minimal configuration

Previously, you had to define your data type and configure the result format, a multi-step process.

Automated data type detection: Now as soon as you test an API or provide a sample response, we analyze the response to automatically detect the data type (JSON, XML, or Text) and apply the correct format settings.

Simplified JSON/XML path setup

Extracting the exact data point you need (like a specific city name from a list) used to require writing complex path syntax. We have introduced two new ways to handle this:

• AI path finder: Just use plain-English. Type a prompt like Get the post office name or Give me user emails, and AI will analyze the response and generate the correct path syntax automatically.

  

• Visual tree selection: Browse the API response tree and simply click the value you want to capture.

For technical experts, manual input is still available for full control.

If you’ve included dynamic fields in your JSON/XML path, you can assign sample values and simulate the request to preview the path’s result before going live.

Smarter editing

We’ve added guardrails to ensure your live forms never break.

Dependency locking: If other fields or formulas rely on your remote lookup field, we prevent accidental edits to critical settings (like when you test the API after changing the URL, or modify the current JSON/XML path). You’ll see exactly which dependencies need to be cleared before making changes.

What this means for you

Here’s a high-level summary of why this revamp adds value to your operations:

• Reduced setup time: Automated data type detection and AI path finding remove the manual grunt work, saving you countless clicks and configurations.

• Higher reliability: Testing inside the builder and dependency locking ensures that when you finally go live, your form works perfectly the first time.

• Zero-code accessibility: By removing the need to write JSON/XML syntax manually, integrations are now accessible to business users, not just IT specialists.

Availability and support

These enhancements are designed to simplify configuring remote lookup fields. You no longer need robust backend development knowledge to set up real-time data lookups.

The revamped Remote lookup field is now available to users on all Kissflow plans and accessible across all Process, Board, and Dataform forms. Go ahead. Drag, drop, and connect with confidence!

For more information, visit our help documentation. If you have any questions, feel free to comment below or reach out to our customer support team.

We are excited to announce a powerful new addition to your Kissflow notification settings! You can now move beyond Kissflow's default email server and configure your custom SMTP server.

This highly requested feature gives you full control over your email delivery infrastructure, sender identity across environments, and user verification.

Why set up a custom SMTP server?

Previously, all notification emails were sent via the default Kissflow server. With this update, you can align email notifications with your organization's policies and branding.

• Seamless user onboarding: When using your custom server, you have the option to skip email verification. While a verification email will still be sent, users are no longer required to click the link to receive notifications. Verified or not, the emails will flow!

  

• Complete sender control: Customize the Sender name, Sender email, and Reply-to email. Make sure your users recognize exactly who is contacting them.

• Environment-specific profiles: You now have the flexibility to configure unique sender profiles for different app environments (Development, Test, and Production). This helps your team easily distinguish between a test notification and a live production alert, preventing confusion during the development lifecycle.

  

• Reliability and monitoring: In the unlikely event of delivery issues, you can configure Server failure alerts to be sent directly to a specific email address, ensuring you never miss a beat.

How it works

We’ve designed this feature with flexibility and uptime in mind:

• Test and activate: Configure and switch to your custom SMTP server after a successful connection test.

• Switch anytime: Switch between your custom and default servers at any time.

• Safe updates: Disable the server to edit or delete it, ensuring automatic fallback to the default server and no emails are missed.

Availability and support

This feature is available to Super Admins on the Enterprise plan. You can access these new settings immediately by navigating to: Account administration > Notification settings. 

For more information, visit our help documentation. If you have any questions, comment below or reach out to our support team.

Managing large tables on mobile devices just got a lot easier. We know that navigating tables in your forms can be tricky on smaller screens. We’re excited to roll out a set of enhancements for our Progressive Web App (PWA) designed to help you locate, organize, and view your records more efficiently.

What’s new?

Instant search

You no longer need to sift through the entire table to find what you are looking for. We have added a dedicated search bar to form tables.

Search checks all cells across columns. Simply type a keyword, like a name or ID, and the table will instantly filter to show only the matching records.

 

Column sorting

You can organize your data exactly how you need it using the new ascending and descending sort options.

For complex widgets, sorting is performed based on the underlying primary values.

Fixed headers

We have improved the scrolling experience for large tables in full-screen mode.

The column headers now remain fixed at the top when you scroll down through a long list of items in full-screen mode. You will never lose context of which column you are looking at.

Availability and support

These enhancements are live in the PWA today, available to users on all plans across the Kissflow platform and Apps. We are actively working to enhance the web experience with the search and sort capabilities as well. Stay tuned for updates.

Note that search and sort cover the majority of field types, like Text, Number, Date, User, Lookup, and so on. File-based fields like Attachment and Image, Signature, and Geolocation are excluded.

For more information and a full list of supported fields, visit our help documentation. If you have any questions, feel free to comment below or reach out to our customer support team.

Publishing a process is about to get smarter as we’re thrilled to introduce Review changes for Process admins and Developers.

 

 

The new Review changes feature summarizes every update made to your form, workflow, and permissions since the last published version. Whether a field was added, a workflow step modified, or a validation removed, you get a clear, easy-to-read summary. 

You can review changes anytime during your editing session, even before publishing. This makes it easy to keep track of your edits and stay in control as you build.

When you take over editing from another user, you can review the changes made after the last published version and decide whether to save those changes or discard them. This ensures complete control and transparency when collaborating.

Think of the Review changes view as your final checkpoint before publishing. From here, you can go live with your changes or discard them if not needed. 

No more manual comparisons or second-guessing. Just a clear, comprehensive overview of your process updates, right where you need it. To learn more, visit our help documentation. Give it a try and let us know your feedback in the comments section.

We’re excited to introduce the all-new Roles page in Kissflow Apps!

Featuring a revamped UI design, it offers a centralized, intuitive way to share workflows and configure permissions. While you can continue to configure role permissions within individual workflows just as before, you now have the convenient option to manage it all from one place.

What’s new?

• One hub for all permissions: The completely redesigned Roles tab lets you configure permissions for dataform, process, board, analytics, external data object, and decision table—all in a single view.

• In-app & Linked roles: Create new in-app roles or link external roles from other apps. You can now manage permissions for both types directly here.

• Bulk vs. Individual: Continue using the dedicated share icon for individual workflows, or use the Roles tab to perform bulk sharing actions.

• Instant sync: You can now manage permissions in two places:

  1. The centralized Roles tab.
  2. The individual Share settings of a specific workflow. Changes made in one location are immediately reflected in the other.
  

What this means for you

• Centralized control: Configure everything from one tab instead of navigating through multiple flows.

• Faster setup: Extend and edit role permissions directly as you create them.

• Clearer interface: The Roles page now puts your most important details front and center.

The new Roles experience is live across Apps. This is as simple as it gets!

For more details, check out the help documentation for roles and permissions. Feel free to comment below for any queries.

Searching for the right workflows is now simpler than ever!

The upgraded AI-powered contextual search is live for all Enterprise users. Just describe what you’re trying to find, and the search brings the most relevant processes, boards and datasets right to the top of the search results.

Highlights to explore

• AI contextual understanding – Type what you are looking for in plain language, for example, I am trying to find workflows for expense approvals, and the search intelligently surfaces the closest matches, so even if you don’t know the exact name of the workflow, you are saved.

• New filters – Quickly refine your results with filters for Items, Flows, Apps, and Users, making it easier to locate what you need.

• Recently accessed via search – Workflows you previously opened from search now appear automatically, helping you pick up right where you left off.

Note: This release of contextual search does not support apps and portals. 

Try out the AI-powered global search today and discover how fast it is to find workflows you need, and we’d love to hear your feedback.

Reviewing complex workflows shouldn't feel like a scavenger hunt. When attachments are buried in different sections, you spend more time scrolling instead of focusing on the decision at hand.

That changes today.

We are thrilled to announce that the Files panel is now live! It's a dedicated space designed to streamline your review and approval process instantly.

Why you should try it:

• Centralized hub: Find every attachment in one consolidated panel, categorized section-wise.

  

  
  For items with many attachments, you can search by field name to narrow down the list and find exactly what you need.
   
• Seamless previewing: Navigate through files one after the other using our built-in viewer without ever leaving the form.

  

   
  If you need more context, click View field in form icon right next to your attachment to instantly jump to the specific field where the file is attached

  

• Smart permissions: The panel automatically adheres to your workflow settings. If a field is hidden at a specific step, its attachments will not be shown in the Files panel.
   

• Available everywhere: Access the panel on any item, whether it's a Draft, In Progress, Rejected, or Completed workflow.

Availability and support

This feature is available to users on all Kissflow plans and accessible across the platform and Apps for Process, Board, and Dataform.

For more information on using this feature, refer to our help documentation. If you have any questions, please feel free to leave a comment below or contact our customer support team.

 

Account admins can now control the inactive session timeout, allowing you to set how long a user can remain inactive before a forced sign-out. Earlier, the timeout was fixed at 24 hours—now you can customize it.

What it does

• Lets you define the inactivity duration for all user sessions.
• Allows you to choose from preset time intervals ranging from 1 to 24 hours to help match your security or compliance needs.
• The session timer runs only when the user is inactive and resets the moment activity resumes.

Why it matters

Setting an inactive session timeout enhances account security by preventing unauthorized access if a user leaves their session open and unattended. This feature gives admins the flexibility to align session behavior with internal policies and safety requirements.

Admins, start configuring inactive session timeout!

We've updated the Currency field in Kissflow Forms to support the new Sierra Leonean Leone (SLE), reflecting the country's 2022 redenomination.

The new currency is listed as SLE. The old currency, also called the Sierra Leonean Leone (SLL), will henceforth be listed as SLL (1964 → 2022).

What does this mean for you?

• New configurations: All new currency fields feature SLE as one of the options to choose from. This new format simplifies the currency by removing three zeros from the old Leone. For example, 1,000 SLL is 1 SLE.

  

• Existing forms: There is no impact on your current forms. Fields already configured with SLL will continue to function as is.

• Continued support for old currency: If you still need to use the old currency, it is listed as SLL (1964 → 2022), and you can work with it as usual.

  

This update is now live. If you have any questions, please drop a comment below.

We are delighted to introduce Smart advanced filters, a feature that enables you to create complex data views in Kissflow Processes and Boards using AI. Get ready to experience a smarter, faster, and more intuitive way to filter your data. 

 

What's new

The advanced filter panel inside processes and boards includes a new Generate advanced filter using AI capability. You can simply type a prompt, and the AI will instantly translate it into filter conditions.

Key highlights:

• Natural Language Processing: Just type what you're looking for in plain English, such as "My high priority assigned items" or "Show me all tasks that are overdue." Our AI understands your intent and builds the filter for you.

• Filter summary: Instantly generate a summary of the filter so that you can quickly understand the filter conditions, no matter how complex it is.

• Iterate with ease: Edit your summary and regenerate a new set of filter conditions without starting from scratch.

Stop clicking through menus and building manual logic. Now, you can just tell AI what you want to see, and it will do the rest. Do try this feature out and let us know in the comments below.

When an integration fails, your workflow grinds to a halt. What follows is a frustrating and time-consuming hunt through logs to decipher error messages and find the root cause. 

To solve this problem, we're thrilled to announce the launch of AI troubleshoot, your new troubleshooting expert built right into the platform.

What’s new?

You'll now see an AI Troubleshoot button when you open a failed integration from your Run history page. In just a few moments, AI will analyze the entire run, pinpoint the exact cause of failure, and provide you with a clear, actionable analysis.

What you'll see in the failure analysis

1. The error’s impact: A simple, plain-English summary of what went wrong with the connection.

2. The root cause: Detailed technical reason for the failure. 

3. Suggested solutions: A prioritized list of solutions (ranked high, medium, or low) to help you fix the problem immediately.

This feature is designed to solve complex problems faster, reduce downtime, and boost your team's productivity.

Availability and support

The AI Troubleshoot feature is live and accessible to users of all plans across the Kissflow Platform and Apps. Try it out on your failed integrations and let us know what you think in the comments below.

For more information, visit our help documentation, and if you have any questions, contact our support team. 

Account admins now have the flexibility to customize password policies for their account. With this feature, you can set rules for password length, complexity, history, and expiry.

What it does

• Lets you define the minimum number of characters required in a password.
• Lets you define rules for passwords, such as requiring uppercase and lowercase letters, numbers, or special characters.
• Lets you to restrict users from reusing recent passwords.
• Lets you define password expiry timelines according to your account requirements.

Why it matters

This feature gives admins control and flexibility to tailor password policies to their account’s needs. You can always stick with the default settings provided by Kissflow or customize them to match your administrative preferences.

Learn more in our help documentation and start configuring your password policy today.

Every solution starts with a layout, often on a whiteboard, a spreadsheet, or even a paper. But turning that vision into a workflow involves manual work. With this launch, that barrier is gone. We’re excited to introduce a new way to build: documents to workflows with AI.

What’s new?

Imagine turning a handwritten note into a ready-to-use solution. Now you can!

Upload an image of a digital or handwritten form, or a spreadsheet, and watch as the AI instantly generates a fully functional form with a basic, editable workflow. 

The best of both worlds: Documents + prompts

While you can still build everything with a classic AI prompt, this feature gives you an incredible advantage. It’s a true win-win.

Use your document as a visual blueprint for the foundation, then use prompts to refine your workflow to perfection. It combines the clarity of seeing your plan on paper with the power and flexibility of AI.

What this means for you

• Cut down on manual work: Building solutions from scratch is now automated with a single click, letting you skip the most time-consuming parts of development and get straight to the results.

• You're always in control: The AI provides a head start, but you have the final say. Every field, condition, and step is yours to review, edit, and fine-tune until it’s perfect.

Availability and support

This powerful new feature, exclusive to the Enterprise plan, is now live and available across the platform and Apps for Process, Board, and Dataform.

In this initial release, Business Requirement Documents (BRDs) and specification documents are not supported. We are actively working on this capability and plan to include it in the second development phase.

Even with more to come in the next phase, we're thrilled to offer you a much easier and faster way to build your workflows today. For more information, visit our help documentation, and if you have any questions, feel free to drop a comment below or contact our customer support team.

Ever felt that your powerful, custom-built solutions are contextual to only a handful of technical experts? Where the complete picture, from the initial form to the final integration is clear to only a handful of technical experts?

Workflows, datasources, and integrations can often feel fragmented, making it difficult to see the full picture and track dependencies.

That will change now as we’ve launched the AI-powered Solution Overview for Kissflow Processes, a feature designed to bring comprehensive visibility to complex processes with a single click.

What’s new

Solution overview auto-generates a complete, easy-to-read guide for any process. Process Admins and Developers get a written breakdown of how each component of the process form, workflow, and permissions is structured and connected with external flows and integrations.

Get up to speed on any solution's architecture in minutes. To know more about the solution overview, visit our help documentation.

Supported plans: Corporate and Enterprise

We know process developers juggle dozens of fields, permissions, and steps, and even the smallest slip can cause big trouble. That’s where the AI solution analyzer steps in, it is a built-in safeguard that helps you spot flaws.

Have it review your process setup, scan for misconfigurations, and point out risks that could compromise data integrity, compliance, or workflow accuracy.

 

What it does

• Reviews all elements of a process: Form fields, workflow routing, and permissions to ensure they align with intent.
• Flags sensitive fields that are wrongly editable, misrouted approvals, or role access issues that expose critical data.
• Groups findings into critical and suggestions for clear prioritization.
• Provides smart filters and a locator, so admins can quickly locate and edit issues in context.
• Delivers actionable recommendations alongside flagged issues, guiding you on how to fix them.
• Acts as a safeguard against compliance risks, data leaks, and broken workflows.

Why it matters

Think of solution analyzer as a second opinion on your process. It complements your work by highlighting things you might not notice right away, helping you double-check configurations, spot risks, and move forward with greater clarity.

Note:
As the analysis results are AI-generated, they may not always be accurate and require human review.

Learn more about this AI feature from our help documentation. Explore the feature today and share your feedback, we would love to hear how solution analyzer helps you with Kissflow processes!

You can now archive items in your Kissflow Board to keep things clean and focused. No more worrying about sifting through a sea of old or inactive tasks. Archiving lets you hide items that are no longer active, without permanently deleting them. It’s perfect for wrapping up completed or inactive work while still keeping a record for future reference.

To archive multiple items in a single go, select them and click Archive at the top.

Archived items are read-only and can be restored anytime if needed. To learn more, visit our help documentation. Give it a try and let us know your feedback in the comments section.

We know everyone works differently, and home pages are meant to reflect just that!

The all new customizable homepage is live now! Whether it’s tracking items due today, monitoring requests, or keeping an eye on reports, you’re in control of what you see first!

Highlights to explore

• Widget gallery with drag-and-drop layout – Browse the widget gallery and add widgets that suit your work. Rearrange them with a simple drag-and-drop interface to build your own personalized dashboard.

• Default widgets – By default, your homepage comes with five key widgets: Items in your queue, Items created by you, Recently accessed, Tagged comments, and My to-do. You can add more to suit your workflow.

• Flow-specific widgets – Along with standard widgets, these let you bring in tasks, items, or reports from a particular flow, giving you deeper visibility into flows that matters most.

• User access requests and flow creation requests – This one is for the admins, stay on top of access requests with dedicated widgets. The Access requests widget lets you act on user requests to join your account, while the Flow creation requests widget helps you review and approve new flow creation requests.

• AI auto suggest – Let AI help. Widgets can be auto-suggested based on your activity, saving you setup time. If the suggestions don’t cover what you’re looking for, you can simply type a prompt. AI will then bring up the most relevant widgets, already configured, so you just need to review and place them where they fit best.

• Widget limits – Your homepage can hold up to 15 widgets in total, with a maximum of 3 report widgets.

  

Explore the feature today and make your homepage truly yours. Learn more about using this feature in our help documentation and leave us know your feedback.

Audit log is now live with handy enhancements!

We know how important it is for admins to have clarity on who did what, when, and from where. We’ve made a few thoughtful enhancements to make reviewing and investigating audit events smoother.

• AI-powered summaries: Get a quick grasp of any event before digging into raw details.

• Easier navigation: Use the previous/next arrows to move across log entries without closing the details view. This makes it simpler to trace related activities.

• Field name filtering option: In addition to filters such as user, object, event category, platform, IP address, and Audit/Batch IDs, you can now filter by field name. This allows you to narrow down results to specific attributes of an event and combine them with other filters for more precise tracking. It offers a clear way to identify what was changed and by whom.

• Extended audit period support: The audit log now supports tracking events up to 90 days, extending beyond the previous 30-day limit. You can choose Last 7 days, Last 30 days, or Last 90 days, and still set a custom date range within the last 30 days.

• Export updates: Download just what you need. You can now export filtered logs for targeted reviews, or export the full 90-day history as always.

• Pin columns: Keep the details that matter most in view while scrolling.

These small but useful enhancements make it easier to scrutinize log details and follow up on security investigations without losing context.
 

Availability

• Account-level logs are available to Super admins, IAM admins (account management logs) and User admins.

• Flow-level logs are accessible to flow admins across processes, boards, datasets, integrations, apps, and portals.

Whether you’re troubleshooting, auditing for compliance, or simply keeping tabs, these updates are designed to make every review clearer, more traceable, and easier to act on.

Start exploring the new audit log today, check out our detailed help documentation. And as always, our support team is here if you need any assistance.

We're excited to announce a new enhancement to your forms: marking fields as required based on certain conditions. This feature gives you better flexibility, allowing you to create logical and more user-friendly forms.

What does this mean for you?

Have you ever wanted to make a field required, but only in certain situations? Now you can! Based on the values entered in other fields, you can dynamically change whether or not a field must be required. 

For example, you can configure a form where the Attach bill field is only required if the Reimbursement amount exceeds $1000. This keeps the form simple for smaller transactions while ensuring you collect all necessary data for larger ones.

Required fields will be marked with a small red asterisk on the live form, so users will know exactly what is needed.

You can easily add more conditions or remove existing ones directly from the field's settings anytime.

Key advantages

This enhancement offers practical benefits for your forms:

• Improved data quality: By asking for information only when necessary, you ensure the data you collect is relevant for specific scenarios, reducing errors and the need for manual follow-ups.

• Better user experience: Your users will appreciate a more adaptive experience. The form intelligently adjusts to their inputs, making the process feel less rigid and much faster.

Availability and support

This new functionality is available across all subscription plans, making your forms more efficient and intuitive. For more information, visit our help documentation.

If you have any further questions, please leave a comment below or reach out to our customer support team for assistance.

Have you ever spent too much time scrolling through a dataset to find one record? We’ve all been there. In large datasets, finding a specific record, whether an employee, a product, or a vendor, often requires scrolling or setting up filters, which can be time-consuming for a simple lookup.

To make this easier, we’re rolling out the new enhancement: a search bar in datasets.

What’s new?

You can now search datasets and dataset views using the new search bar. This isn't just a generic overall search; it allows you to target your query to a specific field for precise results.

Simply click the field dropdown menu to select any supported field within which you wish to search. Type your query and instantly see the results.

This update is designed to search the dataset effortlessly, removing the need for complex filters to query data.

Availability and support

We’ve enabled search across the following list of field types:

• Text, Text Area, Number, Dropdown, Yes/No, Multi-select, Checkbox, Currency, Email, Slider, and User fields.

• System fields: Key, Created by, and Modified by.

This enhancement is now live for users of all Kissflow plans. We can't wait for you to experience how much easier managing your data can be! 

For more information, visit our help documentation, and if you have any questions, feel free to drop a comment below or contact our customer support team.

We’ve rolled out a new update to improve the performance and reliability of CSV exports from dataforms in Kissflow Apps.

What’s new?

CSV exports are now capped at 100,000 rows per file. If your dataform exceeds this limit, the export will be automatically split into multiple CSV files and bundled into a single ZIP file for easy download.

Example:
If your dataform contains 110,000 rows, your export will include two CSV files:

• One with 100,000 rows

• One with the remaining 10,000 rows

This update ensures smoother and more reliable exports, especially when handling large datasets.
 

 

Click here to learn how to export a dataform as a CSV file.

Try it out and let us know your thoughts in the comments!

We're excited to announce two useful updates to the dataset's Export feature that are now available to all users.

What's new?

Row limit for exports

Each CSV export is now capped at 100,000 rows per file. If your dataset exceeds this limit, the export will automatically split into multiple CSV files and be bundled into a single ZIP folder.

For example, if your dataset has 110,000 rows, you'll receive file_1.csv with 100,000 rows and file_2.csv with the remaining 10,000 rows.

What does it mean for you?

• Improved export performance and reliability.

• Reduced risk of timeouts.

• Easier to manage, review, and share large datasets.

• Exported CSV files are smaller and easier to open, especially in tools like Excel.

Enhanced user fields in exports

We've added a new column to user fields in exported datasets. In addition to the User ID and User name, you’ll also get the User email ID.

Benefits of the newly added field

• Makes re-importing data smoother and more accurate.

• Supports better user identification and mapping.

• Enhances overall data clarity and context.

These enhancements are designed to make your data exports faster, cleaner, and more actionable. Try them out today, and if you have any questions, drop a comment below or contact our customer support team.

We’re thrilled to announce the launch of the OpenAI connector, the latest addition to Kissflow Integrations! This powerful connector brings generative AI capabilities directly into your Kissflow environment, helping you automate creative tasks, analyze data, and supercharge your workflows.

To get started, you need an OpenAI account and a Kissflow account.

For example, meet a marketing team launching a new product. When the campaign brief is approved in a Kissflow process, it can automatically trigger an OpenAI action to generate content. Using key details from the brief like the topic, target audience, and tone, OpenAI instantly drafts social media posts, ad copy, and email announcements.

This seamless integration accelerates your content creation process, allowing your team to focus on strategy and outreach.

Available actions in the OpenAI connector:

• Generate content: Automatically create text-based content from any prompt.

• Extract structured data: Identify and pull specific information from unstructured text.

• Analyze sentiment: Instantly gauge the sentiment (positive, negative, or neutral) of customer feedback, reviews, or any other text.

• Custom prompt: Use your custom prompts to instruct OpenAI to perform any specific task you need.

To learn more about implementing the OpenAI connector, refer to our help documentation.

Do try the new actions and share your experience in the comments. Your feedback plays a key role in helping us refine and enhance our integration capabilities.

 What’s new

The Participated section, which is currently located inside the Created by me tab and My Items view (apps), has been moved to convenient spots for easier access. 

In standalone processes

You can find the Participated items tab in the top navigation bar, under the newly added More dropdown.

Inside apps

We've introduced a new Participated items table view for the Table component inside apps.

 

This update ensures that all the process items you've participated in are quicker to locate and better organized under a clearly labeled and dedicated space. 

Addition of filters and Show/hide fields

We’ve also introduced filters and the capability to show and hide fields inside the new Participated items section, so it's easier to narrow down and customize your view of participated items.

We’re thrilled to announce that the Kissflow platform is now more flexible than ever. With enhanced support for advanced custom components, you can extend and tailor the platform to meet even the most sophisticated application needs. As part of this upgrade, we’ve released the custom field component — a powerful new addition to our custom component lineup.

With this release, you can now build custom form fields – allowing you to design and reuse tailored form fields across all forms within an app. To help you get started, we’ve introduced a dedicated set of SDK commands to build robust and functional custom form fields with ease.

In addition to field components, we’ve also enhanced support for page components, giving you greater flexibility to customize the platform to fit your exact requirements.

Key features

Custom field components: You can build and upload custom form fields to use across all forms in your app.

Manage components: A unified page to view and manage both page and field components.

What this means for you

• When creating a new custom component in the app, you can choose either Field or Page as the component type, based on your need.

• The Manage components page is now the centralized space to view, sort, and manage all your custom components. The component management options in the app builder’s left navigation panel have been removed.

• In the form builder, you’ll see a new Custom category among the other field types. All published custom field components will appear here, ready for use.

• No changes have been made to how page components behave or how you use them.

This release marks a significant step forward in making Kissflow more extensible and customizable. And this is just the beginning — soon, custom component capabilities will extend beyond forms and pages, opening up even more possibilities.

Try building a custom form field today and let us know your thoughts in the comments below!

Check out our help documentation for more information.

We're thrilled to announce that our highly anticipated form lookup field enhancements are now available in your form builder . This update brings new customization options that streamline how users interact with lookup fields in forms during runtime.

Key Highlights

The customizable lookup field offers flexibility in both selection and display modes, allowing you to create more intuitive forms. You can now:

• Choose from multiple selection interfaces, including Text card, Visual card, Table, and Value. 

• Customize how lookup results are to be displayed after selection. 

• Preview your configurations in real-time for immediate visual feedback.

What does it mean for you?

This update brings several practical benefits to your workflow:

• Optimized space usage: Choose compact or expanded views, creating cleaner and more efficient form layouts.

• Enhanced visuals: View images, attachments, and critical data directly within lookup fields.

• Improved decision-making: Compare multiple values more easily with the table layout.

• Consistent user experience: Maintain uniform layouts across different forms.

• Greater flexibility: Customize lookup experience to match your specific use cases and preferences.

Note

This enhancement will not affect your current settings but simply adds more flexibility in how you want lookup data to appear.

How does it work?

Open any form in the form builder, 

1. Add a new Lookup field or edit an existing one.

2. Configure how the lookup results appear during and after selection from the right-side field properties.

For more information, refer to the help documentation. 

Availability and support

The enhanced lookup field is available to all Kissflow plans’ users. You can access this feature on both web and mobile platforms, ensuring a consistent experience across all devices. 

If you have any questions or need assistance, feel free to comment below or contact our support team.

We are excited to introduce Grid layout in Kissflow Apps—a more visual and intuitive way to design app interfaces. With drag-and-drop placement and alignment, the grid layout makes building clean, consistent layouts easier in less time.

Until now, the page builder has only supported the Flex layout, where you manually configure component sizes and positions through the Style tab. While flex offers precision for complex page designs, grid layout is ideal for simpler dashboards and quick builds, allowing you to resize and rearrange components directly on the canvas.

With this update, you can now choose between Grid and Flex layouts and switch between them anytime, depending on what best suits your workflow.

Key features

• The grid layout provides a row-and-column-based design experience. You can place components freely on the canvas without constraints, supporting highly customized layouts.

• You can use a single layout style for the entire page or combine both flex and grid layouts using containers, giving you greater precision and flexibility for more complex page designs.

• Components can be resized and rearranged directly with your mouse, offering precise control over height and spacing from the Style tab in both the layouts.

• For the grid layout, you can configure boundary space for each component using the Space around property to achieve better alignment and visual balance.

• The grid layout allows you to visually define maximum and minimum height limits for components using drag handles on the canvas, allowing them to auto-adjust within these boundaries.

What has changed

• In Flex, you can now resize components directly using the mouse, in addition to the existing option to configure sizes through the Style tab.

• The Column components section has been removed from the page builder. However, existing pages that use columns will continue functioning as usual without any issues.

What this means for you

The page builder now offers both Flex and Grid layouts. We are retaining flex as the default layout style, however, you can choose a single layout style for the entire page or use a combination of both styles—whichever suits your design needs and comfort level.

Try the new grid layout today and share your feedback in the comments below! To learn more, check out our help documentation.

We're excited to announce an enhancement to Dataforms in Apps! As part of our ongoing commitment to providing enterprise-grade security and control, we've expanded our data access controls. The same powerful field-level permissions you use in Process and Board forms are now available in Dataform views!

This means you can now control access to individual fields within your views, making managing and safeguarding sensitive information across your applications easier than ever.

Once field-level permissions are configured, you can share the view with specific roles, ensuring that only the permitted fields are visible or editable by those roles.

With this enhancement, your teams can confidently collaborate, knowing that data visibility stays tightly controlled and aligned with your organization’s policies.

What’s new?

App developers can set one of three access levels for each field within a dataform view:

• Editable: Users can view and modify the field's content.

• Read-only: Users can see the field's information but cannot make any changes.

• Hidden: The field will be completely concealed from the user's view.

Note
You can configure permission levels for all the fields in a section using the permission icons at the top right corner of the section.

What it means for you

Building on our existing role-based permissions, this new layer of control allows you to define access for each specific field. This ensures:

• Tighter data privacy: Keep sensitive information completely hidden from users who don't need to see it.

• Streamlined user experience: Declutter views by showing users only the fields relevant to their tasks, improving focus and efficiency.

• Enhanced security: Prevent accidental or unauthorized edits by setting crucial data to Read-only.

Support and availability

This feature is now live for all users. Head into your Kissflow App to start customizing access and deliver a more secure, tailored, and efficient experience for your teams. 

If you have any questions, feel free to comment below or reach out to our customer support team.

Hello everyone,

We have updated our Terms of Service, effective 01 July 2025. This update is part of our ongoing commitment to enhance our services, ensure clarity in our agreements, and, most importantly, provide you with the best possible experience.

Summary of change: Refined indemnification clause

We have updated the indemnification clause to clarify the allocation of responsibilities, particularly concerning end-user actions, use of third-party services or applications, and directions provided by you, our customer. This revision, which aligns with industry best practices, is designed to provide a clearer understanding of our shared roles and obligations, enhancing your sense of security and reassurance.

Effective date and your acceptance

These updated terms are effective starting today, 01 July 2025.

We encourage you to review the updated Terms of Service to familiarize yourself with the changes. The complete document can be viewed here.

Your continued use of Kissflow's services on or after this date will constitute your acceptance of the updated Terms of Service.

We're here to help

If you have any questions or concerns about these changes, please get in touch with our team at legal@kissflow.com. Thank you for your continued trust and for being a valued member of Kissflow. Your trust is the cornerstone of our relationship, and we sincerely appreciate it.

We’re thrilled to introduce public form customization in dataforms, a highly requested feature that brings the same level of flexibility you enjoy in Process public forms to Apps.

With this update, you now have greater control over how your public data forms look and behave. This makes it easier to align forms with your brand and provides a smoother experience for your users.

Key features

• Customize appearance: Display your account logo, set a form title, and choose a background color.

  

• Define post-submission behavior: Show a confirmation message or redirect users to another page

  

   
• Handle inaccessible forms: Display custom messages when a form is disabled or unavailable

  

   

To explore the new customization options, go to your App’s Dataform, then navigate to Settings > Public Form Settings. For more information, visit our help documentation.

If you have any questions, feel free to comment below or contact our customer support team. We’re happy to help! 

We are excited to announce significant enhancements to how lists work in Kissflow Apps.

What’s new?

• New home for lists in apps

A new Lists section in the left navigation menu allows you to manage all the lists created in your app. You can review, edit, sort, and rename lists exclusively within the app builder.

• Now, you can create a new list directly from the left navigation menu in the app builder.

 

• You can still create lists through forms, and they will also appear in the left navigation menu for you to manage.

  

   

What has changed

• If any form in your app references lists from sources outside the app, the lists will no longer be functional.

• Externally created lists will not appear in the app builder and cannot be used in your app.

• This change will not affect lists referenced in apps that are already live and in the production environment.

Give it a try and let us know how it works for you! For more details, check out our help documentation.

We’re excited to announce the launch of the SAP S/4HANA connector, the latest addition to Kissflow Integrations! This powerful connector enables real-time data operations between SAP S/4HANA’s database and Kissflow, helping you streamline complex business processes and make faster, data-driven decisions.

All you need is access to a valid SAP S/4HANA account and a Kissflow enterprise account to get started.

For example, meet Morgan, a procurement executive at Wayne Industries, who submits a vendor purchase request in a  Kissflow process to source materials for an urgent manufacturing run. After the request is approved internally, Kissflow automatically triggers an API call to SAP S/4HANA, creating a new purchase requisition that includes key details like vendor name, material specs, pricing, delivery dates, and associated documentation.

This seamless integration ensures that the approved purchase request is instantly available in SAP S/4HANA, enabling accurate tracking, real-time reporting, and timely supplier engagement.

Available actions in the SAP S/4HANA connector

• Create a purchase requisition: Automatically initiate new purchase requests.
   

• Make an API request: Interact with your SAP S/4HANA account using custom API calls.
   

• Fetch vendor list: Retrieve your complete list of suppliers from SAP S/4HANA.
   

• Fetch material master data: Get detailed material info from the master database.

Note:
There are no triggers currently available for the SAP S/4HANA connector.

To learn more about implementing the SAP S/4HANA connector, please take a look at the help documentation.

Do try the new actions and share your experience in the comments. Your feedback plays a key role in helping us refine and enhance our integration capabilities.

We’re excited to roll out app governance, a powerful new addition to your account governance module to give you greater visibility and control over your apps within Kissflow.

Building on the foundation of account governance, this new addition lets Super admins and IAM admins monitor a live app’s connections, user roles, data access, deployment history, and much more — all from a single place.

 

With app governance, you can confidently manage your apps’ lifecycle, ensure data security, and maintain compliance with ease. Visit our help documentation to learn more.

Check it out today and experience smarter app management across Kissflow.

We’re excited to roll out enhancements to custom columns in user management, making it easier than ever to manage user data across environments.

What’s new

• Automatic sync with sub-environments
  Custom columns created or updated in the production environment will now automatically sync with all sub-environments. This includes field metadata like field types and validation rules.
   

  

Note: Data values entered in production will not be copied to the sub-environments.

• Editable fields across environments
  Custom columns are now editable in sub-environments for both simple (e.g., Text, Number, Date) and complex field types (e.g., Dropdown, Attachment, Signature). 

What this means for you

• Centralized control: Create and manage custom columns in production and have those changes reflected instantly across sub-environments.

• Local flexibility: Sub-environments can still store unique data values without affecting production.

• Any custom column previously created only in the sub-environments and not in production will no longer be available.

Give it a try and let us know how it works for you! For more details, check out our help documentation.

 We’re excited to announce a significant enhancement to the list layout within Kissflow Boards. You can now enjoy the convenience of editing fields right from the layout, eliminating the need to open individual items. This improvement streamlines workflows and enhances productivity, allowing for quicker updates and more efficient management of tasks.

Do try this feature out and let us know your feedback in the comments below.

We’ve made a few thoughtful updates to enhance your experience with the Details tab inside process items.

• Clearer step visibility in parallel branches

  

• New icons to indicate item statuses

  

• Details tab behavior: For smaller screens, the Details panel will be collapsed by default for an expanded form view.

  

• Cleaner layout for step details: The step description widget is now tucked inside an info panel. Click the Info icon next to a step’s name to view the description.
   

  

• Improved participation visibility: You’ll now see clear indications when you’ve participated in a step in the past, making it easier to trace your involvement.

  

Experience a smoother, more polished interface with subtle aesthetic upgrades in the Details tab. Let us know your feedback in the comments section.

We’re thrilled to announce that Kissflow now integrates with Slack, Google Chat, and Microsoft Teams, bringing workflow updates and task management right into your favorite chat platforms. Stay updated and take action without switching apps!

 

 

✨ Why integrate Kissflow with your chat platform?

✔ Real-time notifications – Get instant updates on tasks, approvals, and workflow changes.
✔ Take action instantly – Approve, reject, or view tasks without leaving your chat window.
✔ Seamless collaboration – Keep your team aligned with centralized workflow communications.

⚡ How to set it up

Getting started is easy! Follow these simple steps:

 

1️⃣ Enable your preferred chat app

1. Go to Account Administration > Bot settings and enable your preferred chat application.
    

2️⃣ Install the Kissflow App

1. Open your preferred chat app (Slack, Google Chat, or Microsoft Teams).
    
2. Search for Kissflow in the App Store/Marketplace and install it.
    

3️⃣ Sign in to your account

1. Open the Kissflow app inside your chat app.
    
2. Enter /login and press the Enter/Return key.
    
3. Click the generated login URL and enter your Kissflow domain to authorize the connection.
    

Once authorized, you’ll get real-time workflow updates. Approve, reject, or manage tasks - all without switching apps! Connect Kissflow with your favorite chat app today and streamline your workflow! 

For more details, visit our help documentation. Do try this feature and let us know your feedback in the comments below.

Tired of scrolling through endless item notes? We’ve got your back!

Introducing AI notes summary in Kissflow Boards – a smart way to instantly distill lengthy notes into crisp, clear summaries. Whether you're catching up on a project or handing off work, our AI helps you focus on what matters most.

No more TL;DR moments. Just actionable insights when you need them.

Try it out on any board item with notes and let us know your feedback in the comments!

 

We’ve rolled out enhancements to make task delegation more flexible and powerful for Super Admins.

🌟 What’s new

• Separate tabs for better visibility - Super Admins can now view delegations set by themselves and users in separate tabs for easier tracking.
  
  
   

• Add end dates with ease - Super Admins can specify an end date while setting up a delegation, giving them more control over delegation timelines.
  
  
   

• Easy overrides for user delegations - Super Admins can hover over user-set delegations and easily override and edit them.
  
  

These updates help streamline task management and ensure smooth handoffs during user absences. Visit our help documentation to learn more.

Start using the enhanced delegation feature today and keep your workflows moving effortlessly!

Hello everyone,

We have updated the Kissflow Terms of Service (ToS) as of 01 April 2025.

We periodically review and update our terms to reflect our services, improve clarity, and ensure we provide you with the best platform experience.

You can find the latest version of the Terms of Service here.

Please take a moment to read through them. As is standard practice, continuing to use Kissflow means you agree to the updated terms. If you have any questions or concerns regarding these changes, please don't hesitate to contact our team directly at legal@kissflow.com.

Thanks for being part of the Kissflow community!

We're thrilled to introduce AI-powered process creation – a brand-new way to design your workflows effortlessly. Building process workflows just got smarter, faster, and easier!

 

 

Simply describe your process in a few words, and let AI generate the entire workflow structure for you – including forms, steps, and fields – all in one go. You can always tweak the details before you take it live.

No more starting from scratch or spending hours setting things up — now you can turn your ideas into workflows in seconds. Do try this feature and let us know your feedback in the comments below.

Note:

This feature is exclusive to the Enterprise plan. If you're on a different plan, please contact our support team.

We're thrilled to announce a game-changing upgrade to Kissflow’s formula builder, simplifying the creation of complex formulas like never before. This enhancement allows users to enter prompts to generate formulas, eliminating the learning curve for citizen developers. With this intuitive, AI-driven experience, you can build and evaluate formulas seamlessly, making the entire process faster and more accessible to everyone.

Key highlights

• Direct access to formula builder: Formulas can now only be edited within the dedicated formula builder, and not in the form’s formula field. This streamlined approach lets you jump straight into devising your computational logic.
• AI-assisted formula generation: Enter a prompt in plain English, and the AI will generate the corresponding formula. For example, type “Calculate the date difference between start and end date”, and the AI will generate the correct syntax. 
• AI evaluation: Test and refine your formulas instantly. The AI evaluate feature allows you to auto-evaluate your logic using editable sample data, complete with input fields and output results. This makes it easy to fine-tune your formula on the spot, ensuring it works perfectly before you go live. 
• Clear descriptions for formulas: Get real-time explanations of what your formula does, within the AI-powered space. Whether you're working on an existing formula or one that's still in progress, this feature helps you understand the logic applied.

Availability

Supported for enterprise plans exclusively, this feature includes text, number, date, date & time, currency, workflow steps, and more (excluding integration modules).

We can’t wait for you to try it out and experience the simplicity and power of AI-driven formula building! If you have any questions or need assistance, feel free to comment below or reach out to our support team.

We’re thrilled to announce the expansion of connected flows to bring you a powerful new capability - Board-to-process connection.

Previously, you could make board-to-board and process-to-process connections. Now, you can seamlessly connect a board to a process and automate item creation between them.

For example, when an onboarding task reaches a certain status in your Employee onboarding board, an IT asset request process item can be triggered automatically and instantly. No manual handoffs needed!

This update enhances workflow automation, reduces manual effort, and enhances synergy between your boards and processes. Check out the help documentation and try it out today! 

We’re making process workflows more intuitive and efficient with updates to Send back and Reassign actions.

🔄 Flexible send back actions

Process Admins/Developers can configure who should be assigned when an item is sent back to a step in a process workflow.

• Approver – Assigns to only the user who last approved it at that step, ensuring continuity.

• Original assignees – Assigns to all users and groups originally assigned to that step, keeping collaboration seamless.

  

Process Admins/Developers can make this configuration in the process workflow settings. Check out the help documentation to learn more.

🔒 Reassignment restrictions

• Restrict reassignment – Limit item reassignments only to specific users and individual users part of a selected group to ensure tasks stay on track.

  

   

• Inside apps – Limit item reassignments only to users in specific roles, giving teams more control over task handovers.

  

Check out the help documentation to learn more.

These updates make your workflows smoother, smarter, and more secure! 🚀✨Do try this feature and let us know your feedback in the comments below.

We are excited to announce a completely redesigned app deployment flow, crafted to make the app deployment process faster, more transparent, and easier than ever.

What’s new?

The revamped deployment process comes with meticulous pre-deployment validation steps that verify the data in the app and checks for unresolved dependencies before deployment:

• Flow validation: Validates both newly added flows and existing ones if they are modified.

• Integration actions: Verifies the integrations added in a particular deployment.

• Dependencies with other apps: Verifies if data consumed from other apps is published and ensures there are no cross-app dependencies.

• Data type validation: Validates whether the form field data types perfectly match the entered information, preventing potential runtime errors.

What this means for you

• Faster deployments: The enhanced deployment process cuts deployment time by up to 50%, thanks to comprehensive validation checks and actionable error resolutions that streamline the workflow.

• Greater transparency: Gain better visibility into your deployment process with detailed previews of changes before deployment. The updated deployment history page provides a clear record of overall changes and error logs for failed deployments, giving you better insights for greater control.

• Intuitive user interface: The redesigned deployment window comes with a sleek and intuitive interface that makes it easy to navigate through action items, access essential information, and find support when needed.

With this release, we are making deployments simpler, more transparent, and actionable. We hope to empower you to identify and troubleshoot deployment issues independently and reduce the reliance on engineering teams.

Try out the new deployment process and let us know what you think! For more information, check out the help documentation.

In addition to our linear progress bar, we're thrilled to announce that we have expanded our visualization options for the progress bar.

What’s new?

We are introducing two new types of progress bars: Circular and Semicircular.

• Circular: A complete circular design that provides a compact and visually appealing progress indicator.
• Semicircular: A curved, half-circle representation of progress.

On-click event capabilities

The progress bar component now supports configurable on-click events with the following capabilities:

• Redirection: Enables navigation to a specific page in the app or return to the current page.

• Open popup: Opens a popup created using the Popup component, providing quick access to additional context or information.

• JavaScript action: Provides the flexibility to define custom actions using JavaScript, allowing you to implement complex interactions and logic specific to your app’s requirements.

How it helps

These enhancements provide more design flexibility and offer a compact visualization for mobile and constrained interfaces, enabling developers to represent progress more dynamically and add interactive elements through configurable events.

Example: In a project management dashboard, clicking a progress bar could redirect to a page that has additional task details or return a variable via the custom JavaScript code.

Give it a try, and let us know what you think. For more information, visit our help documentation.

We’re delighted to introduce a dedicated Connected flows section to streamline how you manage and oversee your workflows.

Inside Associated flows widget

As a Process Admin, you’ll now find a new Connected flows section that lets you see all the processes connected with your process. Head to Associated flows under the Managed by me page to access it and make use of the following two sections:

 

Dependent flows - View the connected processes that can automatically initiate items from your current process' items.

Source flows - View the connected processes that can automatically initiate items in your current process.

 

This addition gives you quick and easy access to all the processes linked to the processes you manage, giving you more control.

Inside Account governance

Super Admins can now oversee all connected workflows directly from the Account governance menu. With this new capability, you gain complete visibility into all the connected processes, making it simpler to audit, monitor, and manage organizational workflows.
 

These updates are designed to improve efficiency, and give you a holistic view of your workflows. Explore the Connected flows section today and take your process management to the next level!

 

Do try this feature and let us know your feedback in the comments below.

We’re excited to introduce an enhancement to filter parameters in the page builder. Until now, when you added a view or report to a page, all associated parameters appeared in the Filter Parameters section, allowing you to type in or assign a single filter parameter to refine the view or report.

What’s new?

Now you can use up to 10 parameter values, be it self-defined, or local or global variables, to refine your view or report. Simply separate all values with commas, regardless of their nesting properties, and you are good to go.

This enhancement is only applicable when the advanced filter’s configuration contains the following operators: Part of, Not part of, Contains, Not contains, and In. For all other operators, the behavior remains as it was previously.

How it helps

Imagine you’re creating an employee attendance report. With the new filter parameter feature, you can refine the data to show attendance percentages based on selected departments. 

Enter the department names, separated by commas.

For example: HR, Marketing, Sales

 

This feature helps app developers to create more targeted views or reports with ease. Give it a try and let us know your feedback. For more information, visit our help documentation.

We’re excited to announce some powerful updates to board views that take your Kissflow experience to a next level. These features are designed to make your workflows more dynamic, collaborative, and tailored to your needs, all while adding a touch of sophistication to your boards. Here’s what’s new:

 

 

Expanded view sharing

View sharing is more flexible than ever. You can share a view with individual board users as well as account users and groups who are not part of the board. You can make them viewers or members for each view. This flexibility allows you to bring the right people into the loop, whether they’re part of the board or not.

Inside apps, you can share views with app roles as well. 

 

Show/hide fields on item cards and layouts

You have the ability to control which fields are displayed in the layout for each view.

This functionality is available for both boards inside and outside apps, giving you more control over how your data is displayed.

Field permissions inside board views

Take control over how users interact with various item fields in a particular view by setting permissions for fields, tables, and sections in the item form. You can set the below permissions:

 

Editable - The field in the selected view can be edited.

Read-only - The field can only be viewed and not edited in the selected view.

Hidden - The field will be hidden and cannot be viewed or edited.

 

New Edit access permission 

We’re introducing a new Edit access permission while sharing a board inside apps for more flexibility and control.

 

 

Revamped view configuration panel

The View configuration panel is getting a fresh look with a more streamlined design, making it easier to manage and customize your views.

 

These enhancements are designed to give you more control, flexibility, and ease of use when working with board views. Check out our help documentation to learn more on board views.

Do try this feature and let us know your feedback in the comments below.

We are excited to announce recent updates designed to enhance application development and user management, providing a more seamless and secure user experience.

Unified application development process

The new app creation process addresses a key limitation we had earlier with respect to flows outside of the apps.

Previously, apps created in the development environment could not access other flows like processes, boards, and master datasets that were present in the production environment. Due to this, app developers were unable to reference the data from other flows inside apps. 

Following this update, apps will be created directly in the production environment, allowing direct access to other flows present in production. To do so, app developers will need access to both the production and development environments. 

Once created, a copy of the app will automatically be generated in the development environment for further building and testing. This change ensures smoother integration with other flows and helps maintain a streamlined workflow across environments.

Enhanced user management

Super administrators can map active users in the production environment to the development or testing environments as required. Please note that adding users directly to the development environment has been discontinued.

Key changes

Application sharing: Application sharing, editing, and management exclusively occur within the production environment. 

Unified access: To access the development environment, users must navigate to Profile settings > Environments within the production environment. It is mandatory to sign into the production environment first.

What does this mean for developers?

Developers designated solely for the development environment will be removed from the user management list. Adding them to the production environment and mapping them to the development environment is necessary to reinstate access. Additionally, draft applications that still need to be deployed will now be visible solely in the production environment. Super administrators may share these drafts with developers as needed.

 

These changes are implemented to make the application development and management processes more efficient and streamlined. Try out the new app creation method and let us know your thoughts! Check out the documentation to learn more.

You can now customize form fields with autofill instructions, making AI parsing and autofill more precise and tailored to your needs.
 

 

How it helps

Guided autofill allows you to set instructions to form fields, guiding our AI to extract data from documents uploaded to smart attachment fields. 
 

 

Key features

• Enhanced data extraction, extract specific information and let AI automatically format, translate, or apply logic to the data before autofilling fields. For example, the AI can calculate percentages on extracted numerical data or translate extracted text into a preferred language before autofill.

• Field specific autofill control, take more control on how each field in your form is filled enabling fine-tuned autofilling.

Next steps

Start using guided autofill in your forms today. Check out our help documentation.

With this upgrade, app developers can configure app flows to automatically fetch fields and configuration data from datasets while building an app. Once deployed to production, these form fields will dynamically retrieve live, up-to-date records from the synced datasets.

How it helps

If you’re building an employee performance management app and need to retrieve details from your employee PII dataset, simply grant app access to the dataset. Once shared, app developers can easily configure flows to lookup data from the shared dataset directly within the app.

Key features

• Sync datasets: Dataset admins can grant datasets with app access by turning on the toggle button.

• Customize permissions: Dataset Admins can restrict dataset access to specific apps by adding customized permissions in security settings.

• Simulate testing: App users can auto-populate sample dataset records using AI or import data via CSV for realistic app behavior testing.

Next steps

Start accessing datasets inside apps to streamline your app development process! Visit our help documentation for step-by-step instructions.

We're thrilled to introduce the all-new Kissflow homepage, designed to make your workflow more efficient and user-friendly. This update provides you with quicker access to key information and simplifies how you manage your tasks and projects.

Here's what's new!

 

Streamlined Access: You can now view pending tasks, track items in progress, and easily access recently used workflows—all from a single, convenient location. You don't have to navigate to the "Created By Me" or "Assigned To Me" sections to see your items; instead, you'll find a list of relevant tasks right on the homepage.

User-friendly Design: We have redesigned the homepage to display all activities related to your account directly on it. This includes viewing items with a breakdown of their due dates and workflow statuses, providing you with greater clarity and easy access to monitor each item's status.

We'd love to hear your thoughts on this. Share your feedback in the comments below.

 

We’re excited to announce new improvements to the document templates, available in processes, apps, and notification settings across processes, boards, and apps. These updates aim to improve user experience, and provide greater flexibility when working with document templates.

Improving table formatting options

Previously, formatting controls for tables were placed inline, as shown in the image below:

  Now, we’ve introduced an intuitive UI for these table formatting options,

• Column width 
• Table border
• Table header
• Delete table
   

  

   

Additional table formatting options

We now have six new table styling properties in the template editor:

• Cell padding
• Cell spacing
• Cell color
• Border color
• Border width
• Border stroke
   

  

   

Added to this users can now:

1. Access a contextual menu by right-clicking on a table, making it easier to manage tables.

2. View last edited information as to when the document template was last updated and by whom.

3. Rename the document template directly from the editor.

4. Text format multiple rows and columns.

5. Resize and reorder cells as shown in the gif below.
 

 

 

We hope these enhancements to the document template feature improve the user experience and offer more flexibility for users working with templates.

As always, we’re here to support you—feel free to share feedback or suggestions for further improvements. Let us know how these updates are helping streamline your work!

We have introduced exciting enhancements in Kissflow Processes! These updates allow effective task prioritization with improved visibility and enhanced management of time-sensitive items.

Here’s what’s new and improved:

SLA visibility: View due date indicators directly within the Assigned items section on the web interface.

 

Filters for overdue items: Easily filter overdue items using basic and advanced filters in the Assigned items section.

 

PWA enhancements: 

• Workflow step filter:  Prioritize tasks by filtering critical workflow steps. 

• Deadline filter: Sort items based on their deadlines for improved organization.  

Details view: The form details view now includes a due date indicator for Initiators, Admins, and Assignees.  

 

Alert for overdue items: Receive immediate alerts when accessing overdue assigned items.

Overdue and Items due toggle: Quickly access all overdue and upcoming items directly from the process homepage. 

 

These enhancements are designed to streamline your workflow and ensure that important deadlines are met.

We have made some changes to how you access integrations in Kissflow, as detailed in the changelog. Here’s what’s changed:

New location for integrations

Integrations are no longer accessible from your profile in the top-right corner of Kissflow. They can now be found inside the explorer.

 

• Integrations that you are a part of, or created by you are available in the Managed by me tab inside the Explorer.
  
  

• Super Admins can see all their account’s integrations under the Others tab in the Explorer.
  
  
   

Creating new integrations
 

To create new integrations, go to Create > Integration from the main menu or, navigate to Explorer > Create and select Integration.

This update is designed to streamline your experience and make managing and creating integrations even more intuitive.

We've introduced new enhancements to public forms in Kissflow processes, allowing you to customize the end-user experience. Here's what's new! 

Post Submission Actions:

You have more control over what happens after a user submits a form:

• Show Confirmation Message: Create a custom message for users after form submission. You can edit the title and description to provide the next steps or a thank-you note. Optionally, include a button to redirect users to a specific URL.

• Redirect to URL: Automatically redirect users to a chosen URL after they submit the form.

Customizable Message for Inaccessible Form:

If a public form is disabled, customize the description to explain why it's unavailable. You can also add a button to direct users to your preferred page.

Form Customization:

You can now preview and customize your public form's title and choose a background color that aligns with your brand. Additionally, you can display your account's logo for a more professional look.

For example, when creating a public form—like for event registration—you can set a custom confirmation message for users after they submit their details, providing them with event information or a link to download a ticket.

When registration closes, you can display a message letting users know the event is closed or redirect them to a page with similar upcoming events.

We're eager to hear your thoughts on this. Please let us know in the comments below!

We're excited to introduce Conditional Visibility for page widgets in Kissflow Apps! You no longer need to rely on custom code to control the visibility of page components. With this new feature, you can hide or show widgets based on various conditions, such as app roles, user fields, device type, or page parameters—no coding required.

Previously, you may have had to work with JavaScript snippets and manual adjustments to achieve something as simple as hiding a widget for a specific role. Now, it's all part of a no-code interface, streamlining your app-building experience and making it more accessible to everyone.

This is another step toward simplifying app creation. It allows you to manage visibility conditions seamlessly without needing external support or technical knowledge.

Read more about this here.

We'd love to hear your thoughts on how this simplifies your app experience. Please let us know in the comments below. 

We are excited to announce the release of our latest enhancement - Dataset lookup support for Radio, Checkbox, and Multi-Select fields. For Multi-Select, the behavior will be similar to the existing Dropdown behavior, while the Radio and Checkbox fields will display a maximum of 250 values based on the defined sort order. This feature is also available in child tables.

Imagine effortlessly displaying a dynamic list of values in Radio, Checkbox, or Multiselect fields, which wasn't possible with just Lists. Now, with dataset support, you can create all possible combinations, just like Dropdowns. For example, if a dataset lists all roles associated with each department, then upon selecting a department in the form, only the relevant roles are dynamically displayed. If a user selects "Marketing" as the department, only roles like "Marketing Manager" or "Content Strategist" will appear, avoiding irrelevant options like "Software Engineer." This enhances accuracy and improves the overall user experience.

Read more here. 

We're excited to hear your thoughts on this simple yet significant enhancement. Tell us in the comments below.

Improve the clarity of your workflow reviews by exporting your process workflows. We are thrilled to announce the new capability to export workflows as PDF or PNG files. This feature removes the need to take screenshots of intricate workflows, consistently guaranteeing high-quality, non-pixelated images.

Consider a scenario where you have a detailed workflow for managing leave requests. Rather than sending unclear, pixelated screenshots to HR, you can easily export the workflow as a PDF or PNG. This lets you share the file with people who aren't directly involved, allowing them to review it without needing access to the workflow.

Start exporting your workflows today and experience a more efficient way to manage approvals. Let us know what you think of this new enhancement. We'd love to hear your thoughts on this!

We're excited to introduce the Connector Deprecation and Migration feature, designed to simplify your transition to updated connector versions within Kissflow.

This new feature allows you to seamlessly migrate integrations that rely on deprecated connectors to their upgraded versions, ensuring uninterrupted performance and better security.

Here's what's new:

• Automatic Migration: Easily upgrade deprecated connectors to the latest versions within your integrations with minimal effort.

• Stay Current: Keep your integrations running on the most advanced versions with the latest features and security enhancements.

• Optimized Performance: Leverage improved functionality to make your processes more efficient and future-proof.

Here's what you need to know when a connector is deprecated:

• When a connector is deprecated, you will receive an email and an in-app notification to update your integration to the latest version.

 

• Navigate to the integration builder by clicking on the particular integration that you would like to migrate. 

• Update your integrations to use the latest version, ensuring optimal performance and avoiding any issues with deprecated versions.

 

If you are using a deprecated version, updating to the latest version is essential. Deprecated versions have a specific end-of-life date and will stop working after that date. Any integration using deprecated versions will be turned off on that date.

Read more about this here.

We've made this migration process effortless. You'll receive notifications when a connector is nearing deprecation and be guided through the transition to keep your integrations running smoothly with minimal downtime.

Do you need help streamlining precise image feedback that simplifies review processes? Do you wish to edit images directly within Kissflow, eliminating the need for downloading and external editing?

We've added an exciting dimension to your collaborative experience with the all-new image annotation feature, enabling you to give precise and context-specific feedback on images.

• Customization at Your Fingertips: Adjust the color and thickness of the pen tool to suit your preferences for precise annotations.

• Shapes and Text Annotation: Add shapes, change colors, apply fill colors, and modify thickness. Write comments, format text, and customize text color.

• Crop and Rotate: Crop and rotate to ensure annotations are precise and visually appealing.

• Highlight and Focus: Zoom in and zoom out the image and highlight specific areas, making your feedback crystal clear.

• Simplified Editing: Select all annotations at once and edit them together for a more streamlined experience.

https://vimeo.com/1000270587

Imagine you’re managing a design review process for a new marketing campaign. You’ve received an image of the latest design draft and need to provide detailed feedback. With Kissflow's new image annotation feature, you can streamline this process effortlessly. Using the pen tool, you can draw precise lines and shapes directly on the image to highlight areas that need changes, such as adjusting the placement of text or modifying colors. Additionally, the text annotation feature allows you to add comments directly on the image, specifying the exact modifications required. This approach eliminates the need for external editing tools, making your feedback clear, direct, and easy to understand, all within the Kissflow platform.

Read more about this here. 

 

Note: This is available for attachments in forms only in draft status, in process comments, and in board notes.

Please sign in to give the post a thumbs up and express your excitement by adding emojis or GIFs in the comments section. We would love to hear your feedback, so feel free to share your thoughts in the comments.

We’ve made a simple yet efficient improvement to the file picker feature in Kissflow to improve your user experience. 

Previously, file uploads were limited to local system sources. We are excited to introduce expanded capabilities to this feature — users can now employ the options of copy and paste along with the drag and drop functionality and the traditional file selection. 

We are excited about these updates, as they offer a more intuitive and user-friendly experience, enriching your interactions with the platform.

If you're excited about this new enhancement, please sign in and like this post. Tell us what you like and what could be improved.

Introducing the newest addition to Kissflow Integrations: the Delay connector is designed to enable you to control the timing of your actions by adding pauses between steps in your integration.

This connector offers three types of delays:

• Delay for: Pauses your integration for a specified duration.

• Delay until: Pauses your integration until a specified date and time.

• Delay on occurrence: Delays based on specific events or conditions.

Let's consider an example. When automating a customer onboarding process using Kissflow Integrations, you can set up a welcome email to be sent two days after a new customer signs up. By using the "Delay for" connector, you can pause the integration for 48 hours before triggering the email action. This ensures that the email is sent at the appropriate time.

We encourage you to explore these new actions and provide your feedback in the comments. Your input is crucial, as it allows us to enhance our integration connectors to better meet your requirements.

Read more about this here. 

Please let us know which delay action you are most excited to configure with this new connector and share your use case.

We've introduced a new connector to Kissflow Integrations, and we can't wait for you to try it!

Introducing the SFTP connector! This addition facilitates the seamless connection and synchronization of an SFTP server with Kissflow apps. 

To share files using SFTP, users must have a valid SFTP server and be a paid Kissflow customer.

The different actions available in this connector are:

• Create a directory

• Delete a file

• Fetch a file 

• Update or upload a file

Let's say your organization regularly receives large data files via SFTP and needs to process them automatically within Kissflow. Using the new SFTP Connector's "Fetch a file" action, you can seamlessly pull the latest files from your SFTP server into Kissflow. This allows you to automate data processing tasks without manual intervention, ensuring your workflows are always up-to-date with the latest information.

Note: The SFTP connector currently does not support any trigger events.

Read more about this connector here.

Please show your excitement by liking this post. We'd love to hear your thoughts! Let us know your feedback in the comments below. We're all ears! 

Tell us which trigger or action you are most excited to configure with this new connector.

Do you find it time-consuming to create integrations from scratch? 
We have the right solution for you - build integrations in Kissflow with the help of AI.

Here's how it works:

• Create a new integration and you will find the AI prompt window on the right.

• Fill in the input field with specific details about the actions you want to automate and click Generate. 

• If the generated output is unsatisfactory, you can modify the prompt and regenerate the integration preview for a better result and click Save & continue to proceed. 

 

Let's consider a scenario. Carol wants to create an integration where when an item is approved in the procurement order, an email should be sent to the head of procurement, and the billing details should be uploaded as an attachment to the respective Google Drive folder. She simply inputs the trigger details, followed by the subsequent actions. The AI generates the integration preview based on the details she inputs. 

Note: This is available only for creating new integrations. Editing existing integrations using AI is not supported at this time. 

To know more, click here.

We hope this feature helps you speed up the process of building integrations and assist non-developers in building integrations independently without requiring much support.

Let us know how excited you are about this new feature by liking this post and adding emojis or GIFs in the comments below. We'd love to hear your feedback as well, so be sure to try this feature and let us know your thoughts. Your input will help us fine-tune this feature for an even better experience.

Please post your Kissflow support queries in the Get Help section. Our support team is always ready to assist you.

We have introduced the organization settings to Kissflow Portals to give users more control over their access and enhance overall accessibility.

Previously, portals did not offer the option to assign an item to a specific user, which limited users' access and item assignment. To address this issue, we have introduced portal settings with two major advantages.

1. It allows users from your organization to assign items to users within and outside the organization.

2. It provides access to users from external organizations to assign tasks across organizations.

Here's how it works:

• By default, the user's organization is detected from the email address. Admins can also modify the users' organizations.

• To grant users from your organization access to assign tasks to users from your organization and other organizations, add the list of organizations under "Add your organizations."

• To allow users from other organizations to assign tasks to users from different organizations, enable "Cross-organization user access."

Let's consider a scenario.

Sarah manages two portals, one for Asset Procurement and another for Billing Management. Since she sources assets from multiple vendors who collaborate, she has enabled Cross-Organization user access to allow vendors from different organizations to access and assign items as needed.

However, for the billing invoices, she only requires users from her organization to assign items to vendors. In this case, she simply adds the organizations that permit her users to assign users from within and outside the organization and restricts access to external users.

Learn more about organization settings here. 

As a portal user, we hope this addition makes your portal management easier. We'd love to hear your thoughts on this addition and how it improves your portal usage.

If you're excited about this new addition, please sign in and like this post. Tell us what you like about these enhancements and what could be improved.

We are pleased to announce the latest addition to Kissflow - Flow-Based Access Control, designed to enhance integration and authentication processes within Kissflow.

What is Flow-Based Access Control (FBAC)?
With Flow-Based Access Control (FBAC), administrators can whitelist specific data flows, thereby eliminating the need for user authentication when configuring actions in integrations. 

Key Enhancements to Security Settings with Flow-Based Access Control

We have incorporated flow-based access control into security settings, resulting in a complete revamp of security settings across all Apps and the platform.

Permissions for Kissflow Artifacts: Admins can now manage permissions for the following artifacts from the security settings page:

• Lookup

• Integration

• Impersonation

Global Permissions: These general access rules apply to all flows within an account. Permissions are enabled by default for all artifacts except Integration and Impersonation, which can be managed through the Global Permissions section on the security settings page.

Customized Permissions: Flow admins can now set granular controls for individual flows, overriding global permissions when configured. This provides precise control over which flows and fields can be accessed.

Lookup Field Selection: Admins can expose only a specific set of fields to a particular flow, enhancing security and data control.

Apps Behavior: App admins can link apps together and specify which fields from the source flow are accessible to the destination app, improving integration and data sharing.

Integration Flexibility: Integrations with third-party triggers, such as DocuSign and Webhooks, can be incorporated as workflows under custom permissions, enhancing flexibility and functionality. 

Dependency Alerts on Removing Access: When a flow admin revokes permission, a dependency dialog with a warning is displayed to the administrator.

Here's an instance. Sarah, the HR admin at Stark Corporation, uses flow-based access control to securely integrate data from an external recruitment platform into their HR system for employee onboarding. She has customized permissions to only allow the HR team to access sensitive fields such as social security numbers and bank details. Lookup fields like job title and department are selectively exposed to other departments for necessary access.

Read more about this here. 

Your feedback is important to us. Please log in to like this post if you found these enhancements useful, and leave your feedback in the comments below.

We recommend you post your Kissflow support queries in the Get Help section. Rest assured, you'll receive immediate attention and assistance from our support team.

We've made some new updates to the Kissflow Process Document Template. The Page Setup feature brings a new level of customization, letting you tailor your templates precisely to your liking.

Here's what's new:

• Page Orientation: You can choose between portrait and landscape modes to present your document template data.

• Page Color: You can customize the page color to adjust the template's appearance to suit your needs.

• Margins: You can now add margins to your templates. You can select either the auto margin, which is readily available or customize the margin based on your preferred dimensions.

For instance, Sarah, the HR Admin at Stark Corporation, creates a document template for Employee Onboarding. To modify the template with the brand colors, she edits the template color and changes the layout to landscape mode for a more effective data presentation.

Read more about customizing document templates here. 

Explore these latest additions and personalize your process document templates. We're excited to hear your thoughts on these enhancements. Please share your feedback in the comments below and tell us what you like and what could be improved :)

We are delighted to introduce significant improvements to the Workflow Builder, enhancing your experience by making it smoother and more intuitive.

Here's what's new:

• Infinite Canvas Area: An expanded infinite canvas area offering effortless navigation with an option to zoom in and out. This provides an improved perspective, from viewing the entire workflow to concentrating on specific details.
• Side Panel for Configuration: The step configuration menu is now located in a panel on the right, facilitating uninterrupted workflow management.
• Indication Labels: To simplify workflow comprehension, we have incorporated labels for each step type, such as Start, Branch, and Goto.

Let's consider a scenario where Stark Tech has developed a workflow involving multiple approval steps. Leveraging the new infinite canvas area, the workflow developer can seamlessly progress through the workflow steps with the zoom functionality to focus on specific steps or gain a comprehensive overview. Labels on the workflow steps, such as "Start," "Branch," and "Goto," facilitate easy comprehension of the workflow's structure and progression, enabling the developer to grasp the sequence of required actions at a glance.

We hope these additions make your workflow experience more seamless and user-friendly.

If you're excited about this new addition, please sign in and like this post. Tell us what you like about these enhancements and what could be improved.

Got any questions about this feature? Don’t hesitate to drop them in the comments below, and we'll be happy to answer them. 

Discover deeper insights and gain more control over your pivot and chart reports: the Drilldown capability. With this feature, you can now view the underlying data from pivot and chart reports in a tabular view, providing a more granular look. 

Here’s how it works:

• Drilldown Capability: You can quickly drill down into your pivot or chart report by hovering over and clicking on a section or a cell in the pivot table. In the tabular view, you can sort, show, and hide fields and customize it to your preferences. You can also export the detailed data in formats like CSV and JSON for easy sharing. 

• Extended Drilldown - On Click Event() in Apps: In apps, you can define target actions with on-click event support, linking reports with other components for deeper exploration of related data.

Imagine Sarah has a pie chart to analyze the budget spent for the year 2023. The chart shows the budget split across different teams. Sarah wants to see a detailed breakdown of the budget spent by the Admin team. She accesses a detailed tabular view of the data by hovering over and clicking on the Admin team section of the chart. 

Similarly on apps, when clicking on a pie chart component, Sarah can configure the target component to be a page, a popup, or to reload another component on the same page.

Note: For new reports, drilldown will be enabled by default. For reports created before this release, it needs to be enabled by editing the report.

Try out the Drilldown & On Click() capability in your pivot and chart reports today and experience new levels of data insight with Kissflow. Let us know your feedback about this addition in the comments below!

Check out the latest product tips here:

• Prevent Duplicates Entries in Kissflow Form Tables for Enhanced Data Integrity
• Automate Task Management Between Kissflow and Asana
• Automate Data Management Between Kissflow and Google Sheets
• Automate Communication Between Kissflow and Slack 

Are you looking for a way to enhance your data entry process in Kissflow form tables? 
We're excited to announce the addition of the scanner widget in form tables. This update extends our powerful barcode and QR code scanning capabilities to streamline your workflow.

Scanner Widget Integration: The scanner field can now be added to form tables, supporting field ID, help text, image upload toggle, and required field settings.

Unique Field Option: The scanner field can be marked as unique to ensure each scanned value is distinct within the table.

User-Friendly Interaction: When focused during runtime, the scanner field appears as a text field with a scanner icon. Clicking the icon activates the camera or, if enabled, allows image uploads. Scanned values populate the field and can be manually overridden if needed.

Validation and Error Handling: Duplicate entries in fields marked as unique will be highlighted in red, maintaining data integrity.

Let's consider a scenario where employees in a retail store must regularly update product information in the inventory management system using Kissflow forms. With the new Scanner Widget for Form Tables, employees can easily input product details, such as SKU numbers or serial numbers, by scanning barcodes or QR codes. This saves time, reduces manual data entry errors, and accurately records each product's information. The unique field option also helps prevent duplicate entries, maintain data integrity, and streamline inventory management processes.

This update enhances efficiency and flexibility in data entry tasks across all segments and user plans. Experience the improved functionality of the scanner widget in form tables on your mobile and web devices!

We'd love to hear your thoughts on this enhancement. Leave your feedback in the comments below. 

Introducing the latest addition to Kissflow Integrations: the SAP Business ByDesign connector. This connector enables seamless integration and synchronization between SAP Business ByDesign modules, various third-party applications, and Kissflow's suite of applications. All you need is a valid SAP Business ByDesign account to integrate it with your Kissflow account.

Let's take a look at Pepper, the sales representative at Stark Corporation, who submits a request for approval for a discount on a client deal. The request goes through an approval process involving the sales and finance teams. Once the discount is approved, Kissflow triggers an API call to SAP Business ByDesign to create a sales entry that includes the discount percentage, product details, total amount, client information, and any attached approval documentation.

Note: There are no triggers for the SAP Business ByDesign connector. 

Read more about this connector here:

• https://community.kissflow.com/t/h7ym3xd/sap-business-bydesign-connector
• https://github.com/SAP-samples/byd-api-samples?tab=readme-ov-file

We encourage you to explore these new actions and share your feedback in the comments. Your feedback is essential, as it helps us improve our integration connectors to better suit your needs. 

Let us know which action you are most excited to configure with this new connector.

Check out the latest product tips here:

• Automate Board Item Data Retrieval With Kissflow Integrations
• Auto-assign status to the Kissflow board items based on conditions in Integrations

Exciting news! We're delighted to introduce Kissflow Smart Attachment, an innovative AI-powered feature designed to elevate your document-filling experience.

• High Accuracy Form Filling: Enjoy precise form filling without the need to fill out fields manually.

• Multi-Language Support: Seamlessly manage documents in multiple languages, breaking down language barriers.

• Document Type Support: Handle various document types, including handwritten notes, with ease and efficiency.

This feature will be available on Corporate and above plans. The first 500 documents are free. Beyond that, charges will be based on the volume of documents. Please comment on this post for further details.

This feature was our first to undergo an Early Access program, with 7 users participating in the closed beta before the official launch. Their valuable feedback and requests helped us significantly enhance this feature.

To know more, click here.

Do try this feature and let us know your feedback in the comments below. 

We're pleased to announce the release of anticipated updates for child tables on Kissflow’s Progressive Web Application (PWA) and native iOS and Android mobile apps. These updates enhance productivity by providing intuitive and flexible data viewing and interaction options.

Here's what's new!

Default Tabular View: Tabular view is now the default for child tables, providing an overview of data at a glance. The accordion view remains available for those preferring a different layout.

Enhanced Editing Capabilities: You can quickly edit data by tapping a cell to open a modal window. The changes are autosaved, ensuring no data loss.

Customizable Columns: You can reorder columns in child tables to suit your preferences. These custom configurations will be saved for future sessions.

Fullscreen Mode: On native apps, you can expand your view in fullscreen mode. This feature is ideal for managing extensive data sets on devices with limited screen space. Please note that this is not available on the PWA app.

Bulk Deletion: You can efficiently manage large child tables by selecting and deleting multiple rows simultaneously, simplifying data handling tasks. You could also long press on a row to trigger the bulk delete action.

Enhance Your Mobile Experience
These features are designed to improve efficiency and user-friendliness for data interactions on mobile devices. 

You can read more about these enhancements here. 

Update your Kissflow mobile app today to benefit from the new child table functionalities. Experience the enhanced flexibility and efficiency firsthand!

Please show your excitement by liking this post. We'd love to hear your thoughts! Let us know your feedback in the comments below. We're all ears! 

Check out the new product tips here:

• Enhance Approval Steps in Kissflow Process Workflows With Logical Expressions and Integrations
• Auto-fetch Approval Details of Process Workflow Steps With Kissflow Integrations
• Streamline Expense reimbursement and Advance payment With Kissflow's Expense and Travel Management App

We've made some exciting enhancements to the Kissflow notification system, providing a more seamless and efficient experience.

App Notifications:
Kissflow Apps now feature a comprehensive notification system comprising email, web app, and push notifications. This enhancement facilitates easy tracking of crucial app updates and activities. You can control the notifications related to transactions and flow administration notifications. 

Notification Customization:
Our notification customization options have now extended beyond Kissflow Processes to include Kissflow Boards and Apps. This broader scope enables you to tailor notifications, adjust them based on your preferences, and define recipients and delivery conditions. Similar to apps, boards provide item and board management notifications specifically for administrators.

Take Pepper Potts, the Procurement Manager at Stark Corporation, for example. In the procurement order process, various steps demand approval from different approvers. Pepper has personalized the notification system by establishing conditions that prompt notifications according to the current workflow stage. For instance, when an item reaches the finance approver stage, tailored notifications are exclusively sent to the finance approvers. Likewise, as it progresses to the department approvers, a separate customized notification is dispatched to them.

Read more about these enhancements here:

• Notifications in apps

• Process notifications 

• Board notifications

• Admin notification settings

Please log in and give this post a like if you find these new enhancements useful. Share your feedback on what you liked and what could be improved. 

Check out the latest product tips here:

• Streamline Expense reimbursement and Advance payment With Kissflow's Expense and Travel Management App
• Enhancing Email Efficiency: Auto-fetch Process Item URLs in Emails With Kissflow Integrations

Catch a glimpse of all the features we released in April:

• What's New in Kissflow - April Edition

Introducing a new addition to the Kissflow Integrations lineup: the Microsoft Dynamics 365 Business Central connector. This connector allows real-time synchronization of crucial business data like purchase and sales orders, invoices, and vendor information between Kissflow and Microsoft Dynamics 365 Business Central, improving operational efficiency and accuracy.

You'll need a valid Microsoft Dynamics 365 Business Central account to use this connector. Once connected, you can perform actions like creating and finding customers and vendors, creating purchase and sales orders, and more.

Let's take a look at Pepper, who oversees the Sales Order process at Stark Corporation. After a sales order item receives approval in Kissflow, an automated process generates a sales invoice in the Microsoft Dynamics 365 Business Central account using the "Create a sales invoice" action. This integration allows Pepper to efficiently create sales orders in the 365 Business Central account immediately after approval in Kissflow.

Read more about this connector here. 

Please show your excitement by liking this post. We'd love to hear your thoughts! Let us know your feedback in the comments below. We're all ears! 

Tell us which trigger or action you are most excited to configure with this new connector.

Check out the new product tips here:

• Automate Employee Activation in Kissflow: Simplify Onboarding with User Details Connector
• Automatically Create a User Group With the User Details Connector in Kissflow Integrations
• Automatically Add Users to a User Group With the User Details Connector in Kissflow Integrations

Introducing smart attachments powered by AI with added capabilities!
Here's what you can look forward to:

• Support for all document types 
• Automatic autofill for most data fields upon document upload 
• Multi-language support

This feature is expected to go live in just two weeks! Get ready to experience smoother and faster form filling in Kissflow.

Do you have any questions or need more details about this upcoming feature? Feel free to leave your queries in the comments section below, and we'll be delighted to assist you. Show your excitement for the upcoming AI-powered smart attachment field in Kissflow by giving this post a like, and stay tuned for further updates on its release!

Do you build or manage multiple apps in Kissflow? Do you find it challenging to access data across different applications because of siloed data within each app? 
Introducing widget referencing for better connectivity and control across apps, making it easier to grant access privileges and consume data.

Here's what you can achieve with this latest addition:

• Access views and reports from one app within another app.

• Perform actions on workflow steps from one app in another app.

• Initiate items within an app's flow from another app.

This functionality extends across Processes, Boards, and Dataforms within apps and portals, streamlining your workflow and improving overall efficiency.

Consider an HR team using an Internal ATS (Applicant Tracking System) app to manage interview appointments for job candidates. They also have a Candidate Portal app for candidates' updates and assignment submissions.

In the Internal ATS app, HR inputs interview schedules, and hiring managers review submissions. The app includes a dataform for schedules and a workflow for assignments. Widget referencing allows sharing data from both flows with limited access in the Candidate Portal App, enabling candidates to view and respond to information.

To know more, click here. 

If you're excited about this new addition, please sign in and like this post! 

Got any questions about this feature? Don’t hesitate to drop them in the comments below, and we'll be happy to answer them. 

We have some exciting sessions on Citizen Development with Kissflow lined up for you. You can learn more about these sessions here. Don't forget to register. 

Check out the latest product tip here: 

• Send Automated Emails to User Groups With Kissflow Integrations
• Streamline Travel Operations With Kissflow's Travel Management Module

Introducing the latest addition to Kissflow Integrations: the Zendesk Connector! This new connector enhances data sharing and workflow automation by seamlessly linking Zendesk with Kissflow and other popular third-party applications.

To integrate with Zendesk, ensure you have a valid Zendesk account and are a paid Kissflow customer. Once set up, you can perform various actions using the Zendesk Connector, including raising or updating tickets, creating users, adding comments, and accessing all tickets, users, and groups.

Natasha oversees the Customer Support team at Stark Corporation, employing Kissflow Boards and Zendesk to optimize ticketing workflows. Utilizing the new Zendesk Connector, high-priority tickets in the Bug Tracker board trigger automatic ticket creation in Zendesk, ensuring swift resolution of critical customer issues and enhancing overall satisfaction.

Note:  Zendesk Connector does not support trigger events at the moment. However, you can still perform other actions and search operations using the connector.

Read more about this connector here. 

Please show your excitement by liking this post and adding emojis or GIFs in the comments below. Let us know your feedback in the comments as well. Your input will help us fine-tune this feature for an even better experience

Check out the latest product tips here: 

• Automatically Remove Users From a User Group With the User Details Connector in Kissflow Integration
• Searching a Process Item with the Kissflow Process Connector
• Updating a Process Item with the Kissflow Process Connector

Hey Kissflow Community,
Exciting news! Our Early Access Program is now live, offering an exclusive sneak peek at some of our most prominent features before their official release to all customers.

What is the Early Access Program?
It's a closed beta initiative where we handpick 5-10 customers to test and provide feedback on upcoming features. You'll see a closed demo by our product manager before gaining access to the feature.

What to Expect:

• Closed Demo: Our product manager will showcase the feature's benefits in a closed session.
• Access to the Feature: Following the demo, you'll get hands-on access for testing.
• Feedback Exchange: We'll sync up after a week to gather your valuable feedback.
• Community Involvement: One participant will share their thoughts in the Kissflow community.

If you're interested in being a part of this exclusive program and getting early access to features, let us know in the comments and we'll add you to this Early Access Program channel so you get to know the updates.

Stay tuned for more updates and announcements about our Early Access Program.

Upgrade your app reporting capabilities with Card Report for Apps, designed to enhance your app reporting experience. With this new addition, you can now create visually engaging cards that represent essential metrics and KPIs.

Our Card Report feature offers four distinct card types: Simple Card, Icon Card, KPI Card, and Comparison Card.

Simple Card:

• Streamlined and concise representation of aggregated numerical data.
• Ideal for presenting straightforward metrics with ease.

 

Icon Card:

• Enhanced visual representation with icons associated with numerical values.
• Perfect for highlighting key metrics using intuitive icons.

 

KPI Card:

• Detailed presentation of key performance indicators, showcasing progress from actual values to target values.
• Users can choose from four different KPI card types to visualize alignment with targets, providing a comprehensive view of performance.

 

Comparison Card:

• Facilitates side-by-side comparison of two metrics for informed decision-making.
• Simplifies comparison and aids in quick analysis.

 

With these versatile card types, you can effortlessly communicate essential metrics and KPIs to stakeholders, allowing them to make data-driven decisions.

Here are two examples of how you can use these cards. 

KPI Card: Tony uses the KPI card to monitor Iron Man suit sales. The actual sales volume is 500 suits, while the annual target is 600 suits. The KPI card shows a shortfall of 100 suits to reach the target. The remaining 100 suits to be sold are indicated by a red downward arrow on the card. This helps Tony plan and bridge the gap to meet the sales target. The KPI card provides actionable insights for informed decisions and drives sales success for Stark Industries.

Comparison Card: Suppose Pepper Potts needs to compare the number of leaves taken by Bucky and the total number of leaves for the year. To compare and generate a report, he can include the total number of leaves in the Target value field and the availed leaves in the Actual value field. This will provide a direct comparison of the values side by side.

Read more about this here. 

Note: This is available on the Enterprise plan for App users. 

Please log in and give this post a like if you find this new addition valuable. Share in the comments which type of card you intend to use in your reports today and what specific use case you aim to address.

Check out the latest product tips here: 

• Set Daily Reminders With the Scheduler Connector in Kissflow Integrations
• Bulk Initiate Process Items with CSV Imports in Kissflow Boards
   

Kissflow Apps has enhanced its data access capabilities with the addition of the MS SQL connector for External Data Object, alongside the existing MySQL connector. This addition broadens Kissflow's database integration options, significantly improving its ability to manage enterprise-grade data.

With this connector, you now have the power to seamlessly integrate your external MS SQL databases with Kissflow, enabling a more fluid and dynamic data flow. This feature enhances data access and streamlines workflows, boosting productivity and decision-making by ensuring critical business information is always at your fingertips.

Let’s say Bucky, the Sales Manager at Stark Corporation, uses Kissflow Apps to track customer orders. With the new MS SQL connector, he can instantly access sales data stored in their MS SQL database, streamlining the sales process and making quick data-driven decisions. 

Read more about setting up an external data connection here.

Explore the capabilities of the MS SQL connector today. Your feedback and enthusiasm drive us forward, so don't hesitate to sign in, like this announcement, and share your thoughts in the comments. To request access for the same, please do comment below. 

Check out our latest product tips here:

• Enhancing Data Security in Kissflow: Restricting Access to User Management Fields
• Using Kissflow System Fields to Identify Last Step Completions

We've made a significant update to our Rating Field feature: now supporting half star ratings! Your feedback has been invaluable, and we've listened closely to your needs to enhance your user experience.

With this update, you now have even more flexibility in recording ratings across various parameters. Whether you're assessing interview performance in an Applicant Tracking System or managing reviews in a library management app, you'll appreciate the ability to provide more nuanced evaluations.

Let's delve into a real-world example: Consider an Applicant Tracking System used by a company's HR department. When evaluating candidates, it's often necessary to provide detailed feedback on various aspects of their performance. Previously, the Rating Field only allowed whole star increments, which could oversimplify the evaluation process. Now, with half star rating support, HR managers can provide more precise ratings.

For example, when assessing candidates, they can assign ratings like 4.5 for technical skills and 3.5 for communication, offering a more accurate reflection of strengths and areas for improvement.

Other real-time examples:

• Education: Enhancing student evaluation for subject mastery and learning progress.

• Hospitality: Improving service quality assessment for cleanliness and customer service.

• Finance: Strengthening risk assessment for market volatility and investment risk.

• Human Resources: Enhancing employee performance appraisal for job proficiency and teamwork.

• Healthcare: Optimizing patient care assessment for symptom severity and treatment effectiveness.

• Sales: Enhancing lead evaluation accuracy for lead quality and deal potential.

• Project Management: Improving project performance assessment for task completion and team collaboration.

To know more, click here.

Rest assured, this update seamlessly integrates into your existing workflows. Ready to experience the power of half-star rating support for yourself? Simply update your Rating Field settings to start enjoying greater precision and accuracy in your evaluations.

Please do login to like this post and share your feedback in the comments section. We would love to hear from you.

Check out our latest product tips here:

• Assign Approvers to a Process Workflow Step From a Dataset
• Automating Task Creation Date in Kissflow for Improved Workflow Efficiency

Kissflow Apps can now trigger dataform imports through an SDK method that can be called from scripts within the app builder.

With this enhancement, developers can now place importers anywhere on a page instead of being fixed at the top right of a table view. Additionally, the import SDK also enables the passing of specific form fields with preset values from variables or parameters. This update allows showing the import option above custom views of a data form with a button component. Previously, this feature was only supported for the default All items view of a data form.

Application developers can now design applications that leverage user actions to minimize end-user input requirements. This allows for tailoring applications to meet specific needs while reducing the need for extensive user input. 

Read more about this here. We're eager to hear your thoughts about this new addition. If you have any inquiries or feedback, please comment below. Don't forget to like this post to show us your support.

Check out our latest product tips here:

• Create and Upload a File to Your Dropbox Storage With the Kissflow Dropbox Connector
• Create a New User in Kissflow With the User Details Integration Connector

Discover the latest features rolled out in Kissflow last month! From forms to apps to integrations, there's something for everyone. Watch this video to catch up on all the latest releases.

https://www.youtube.com/watch?v=zrcn1t8G-gM

 

Learn more about these features:

• Trigger Suggestions in Kissflow

• AI Translation for Multilingual Settings in Kissflow

• Enhanced Global Search

• Unique Column in Form Tables

• Full-Screen Mode for Run Script Connector

• Higher Iteration Limit for Enhanced Integrations

• Custom Color Themes in Apps

• Actions in DataForms

• Triggers and Actions in Adobe Sign Connector

• 5 New Triggers in Asana Connector 

• New Outlook Trigger

• Oracle NetSuite Connector

We're keen to hear your thoughts on these new features. Share your feedback in the comments section below. Let us know which one you found most exciting and useful, and any suggestions for improvement.

Kissflow Apps now offers support for multiple languages, including English and 13 others. This update empowers developers to activate multi-lingual features in their applications through App Settings, aligning Kissflow Apps with our platform's linguistic versatility.

With this enhancement, developers can create a more inclusive and accessible application environment, catering to diverse user bases and enriching the overall user experience. This capability seamlessly integrates into both web and mobile versions of the application, ensuring a consistent and engaging experience across all platforms.

Upgrade your apps with multi-language capabilities now.

Carol Danvers, a project manager located in France, oversees a multinational team with members from various countries. In order to enhance task comprehension, updates, and project details understanding, Carol recently enabled multilingual support in Kissflow Apps for the project management app to accommodate the primary languages spoken by her team. As a result, team members can now access the app and view it in their preferred language, leading to improved communication efficiency and clarity.

Read more about this here.

If you're excited about this feature, please show your support by liking this post and sharing your feedback in the comments. 

Introducing an exciting update to Kissflow Portals! Our portal administrators can now extend the invite expiration time, choosing anywhere from 1 to 7 days, instead of the standard 24 hours. This enhancement provides unparalleled flexibility in invitation timings for onboarding external portal users.

Previously, the limit was set to 24 hours for the expiration time, which sometimes posed challenges for admins managing the onboarding process. With this enhancement, portal admins have the freedom to set a more suitable and user-friendly invitation time frame, ensuring a smoother and more efficient onboarding experience for external portal users.

Tony, the portal administrator at Stark Industries, sends an invitation to Pepper Potts to join the Stark Industries Portal. With the extended invite expiration time feature set to 7 days, Pepper has ample time to review and accept the invitation. She comfortably accepts within the timeframe, ensuring a smooth onboarding experience for Stark Industries' Kissflow Portal.

To know more, click here. 

Like this post if you're excited about this new enhancement! Drop a comment below to share your thoughts on how this feature can benefit you as an Admin. Have any questions about this feature? Feel free to ask, and we'll be happy to assist you!

We're excited to announce the latest addition to Kissflow integrations -  the Oracle NetSuite Connector! This connector enables seamless data exchange between Kissflow and NetSuite ERP, allowing you to synchronize crucial business data like customer information, sales orders, and financial transactions in real-time, boosting operational efficiency and accuracy.

The NetSuite Connector features a robust Call a Web Service API action, providing a configuration process similar to custom HTTP calls. You can leverage the same HTTP methods available within integrations to set up and customize this feature according to your specific needs.

To integrate NetSuite with Kissflow, you can simply authenticate your NetSuite account and consent to integration.

Automating Sales Order Processing:
Imagine Sarah from the sales uses this connector to ensure seamless synchronization between real-time sales orders generated in Kissflow and NetSuite. This guarantees efficient order processing, reduces manual errors, and provides instant visibility into order status and inventory levels. 

You can learn all about configuring this connector in detail here.

We're eager to hear about your thoughts about this connector. If you have any inquiries or feedback, please comment below. Don't forget to like this post if you're utilizing the NetSuite connector in your workflows!

We are thrilled to announce the release of two new actions in DataForms: Fetch Item and Fetch Multiple Items. These actions are designed to streamline and simplify the process of retrieving specific records from your dataform, providing a seamless experience for citizen developers and seasoned developers familiar with the Kissflow stack.

• Fetch Item: Easily retrieve a specific record from your dataform using its unique item ID. Whether it's a single record or detailed information you need, it simplifies data retrieval. 
• Fetch One or More Items: Fetch multiple records by applying filters or criteria. This action streamlines fetching sets of records, saving you time and effort.

  

   

These new actions minimize the need for JavaScript and HTTP actions in fetching records and respond to user feedback regarding the complexity of these methods. This enhancement makes data retrieval from your dataform more user-friendly and accessible, enabling you to enhance productivity and effectiveness.

Let's say Tony Stark, the CEO of Stark Industries, wants to retrieve specific project details from their dataform using these new actions. Tony uses the Fetch Item action to retrieve detailed information about Project ID #12345. By specifying the item ID in the action, he can quickly access all relevant data related to that specific project. Additionally, Tony needs to retrieve a list of all ongoing projects from the dataform. He uses the Fetch One or More Items action with appropriate filters (e.g., status = "In Progress") to fetch multiple project records matching the criteria.

To know more, click here. 

By leveraging these new actions, Stark Industries can efficiently retrieve and manage project data within their Kissflow dataform, without the complexity of manual coding or external integrations.

If you're excited about these new actions, give this post a like! How do you envision using these new actions in your workflow to boost productivity and streamline data management? Drop your thoughts in the comments below!

We are thrilled to introduce a new feature in Kissflow Apps: Custom color themes! This feature gives users the power and freedom to customize their low-code application's overall look to suit their organization's needs.

Our new Theme Settings option within Apps allows administrators to choose from various primary, secondary, semantic, and neutral colors carefully curated from popular CSS styles.

The extensive color options help admins customize their pages at a granular level to develop a unique look and feel for their app and ensure branding consistency.

The theme settings page comes with a sample preview page where an admin can see a live preview of how the theme color changes will reflect in some of the page components; this allows them to check for usability and improve accessibility in the app.

In addition to app theme settings, we are introducing a selection of typefaces as part of Account Customization settings. Administrators can choose a typeface that will apply to all modules across the Kissflow account.

To know more, click here. 

For example, let's take StarK Cooperation, a leading tech company, using this feature to enhance their employee portal. They can choose colors that reflect their brand identity and create a visually appealing interface for their employees.

We believe these new additions will elevate your overall user experience and empower you to build visually consistent and sleek low-code applications that reflect your organization's style.

Try it out, and let us know your feedback about these new feature additions in the comments below!

We are thrilled to announce the release of new triggers and actions in the Adobe Sign connector within Kissflow Integrations. These enhancements are designed to streamline your document signing processes and improve efficiency.

New Triggers:

1. When a Document is Signed: This trigger activates when a document signing is completed in Adobe Sign, providing real-time updates on signed documents.

New Actions:

1. Create an Agreement Using a Template: Easily create and transmit PDF agreements based on your customized templates, making agreement creation a breeze.
2. Create an Agreement Using a Document: Quickly generate and transmit PDF agreements based on uploaded documents, simplifying the agreement creation process.

To know more, click here.

Please like this post if you use Adobe Sign connector and share your valuable feedback in the comments below. Your insights are crucial in enhancing our integrations and ensuring they meet your business needs effectively.