Reports and analytics

Why isn't my report filter applied for other users, or in the export?

Save the filter in the report as an advanced filter in Edit; quick filters you apply while viewing apply only to you.

Fix

Short answer: Add the filter in Edit as an advanced filter and save the report. Filters you apply while viewing a report are temporary and apply only to you.

Why it happens

  • A filter added from the report's Filter action is temporary. It isn't saved for people the report is shared with.
  • Only filters saved in the report's configuration are part of the report.

How to fix it

  1. Open the report and click Edit.

  2. Under DATA FILTER, click Add advanced filter > Add a filter.

  3. Choose the field, operator and value. Add more conditions with AND or OR as needed.

    Advanced filter panel with two filters combined by AND

  4. Click Apply, then save the report.

  5. Export again and check that the file contains only the filtered rows.

If the total count or show/hide options don't match the filter, report it to Kissflow support with the report URL.

See tabular reports.

Important

By default, people you share a report with can search, filter, export and show or hide fields, but they can't edit it, unless you also grant edit access when sharing. Only a saved filter changes what they see by default.

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